Berkeley Lab · 18 hours ago
Senior Administrator
Berkeley, CA
Full-time
Onsite
Mid, Senior Level
$90K/yr - $121K/yr
4+ years expLawrence Berkeley National Laboratory (Berkeley Lab) is hiring a Senior Administrator in the Materials Sciences Division. In this role, you’ll provide high-level administrative partnership to two high-profile Principal Investigators working in Energy Storage and Data Science, ensuring the smooth operation of complex research groups.
Research
Hiring Manager
Evan Garfield
Responsibilities
Provide high-level administrative support with sound judgment, initiative, discretion, and creativity
Manage PI calendars and email; serve as the primary liaison for scheduling, information requests, and stakeholder coordination
Manage complex domestic and international travel for the Principal Investigators and visitors, including itineraries, approvals, visas (as needed), logistics coordination, and timely expense reporting/reconciliation
Coordinate administrative services such as time reporting, hiring/onboarding/offboarding, publication tracking, procurement, and equipment tracking
Draft and coordinate complex documents (technical/scientific reports, presentations) with PI/Program Manager guidance
Plan and execute reviews, workshops, meetings, and visitor logistics (agendas, approvals, A/V, catering, travel) and coordinate with Lab partners
Support research group operations by coordinating seminars and routine/special meetings
Partner with HR on requirements for students, postdocs, and affiliates
Qualification
Required
BA/BS and/or 4–6 years of related experience (or equivalent experience), supporting senior leaders in complex research/academic environments
Proven experience supporting senior PIs with professionalism, diplomacy, and strong relationship-building skills
Demonstrated ability to manage complex domestic/international travel, including visas, approvals, and expenses
Strong organization and project management skills; able to prioritize competing deadlines in a fast-paced environment
Experience coordinating events and solving problems proactively; adaptable under changing priorities
Ability to interpret and apply institutional policies and procedures appropriately
Excellent written/verbal communication; skilled at drafting/editing correspondence, presentations, proposals, and reports with high accuracy
Collaborative, service-oriented team member with a track record of working effectively across groups
High proficiency with Microsoft Office, Adobe Acrobat, Google Workspace, Zoom, and calendaring tools; able to learn new systems quickly (including basic web content management)
Preferred
Knowledge of LBNL, DOE, and UC policies and procedures, with working familiarity with Berkeley Lab financial and HR systems and related UC processes, including procurement
Valid California driver's license and willingness to transport Principal Investigators or visitors on the LBNL site or to Berkeley, with required training for operation of government vehicles
Company
Berkeley Lab
Berkeley Lab is a national laboratory that creates advanced new tools for scientific discovery.
1001-5000 employees
H1B Sponsorship
Berkeley Lab has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (154)
2024 (159)
2023 (163)
2022 (154)
2021 (165)
2020 (107)
Funding
Current Stage
Late StageLeadership Team
Mary Barnum, MBA
Business Manager, COO Office
Rebecca Rishell
Deputy Chief Operating Officer
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