State of Florida · 2 days ago
ADMINISTRATIVE ASSISTANT II - 64056444
Tallahassee, FL
Full-time
Onsite
Entry Level
$44K/yr - $44K/yr
1+ years expThe Florida Department of Health is seeking an Administrative Assistant II to provide administrative support to the Early Steps Program. The role involves organizing and prioritizing workloads, ensuring continuity of work, and assisting with various administrative tasks such as travel authorizations, conference registrations, and maintaining supplies.
Government Administration
Responsibilities
Prepares timely travel authorization requests and reimbursements for staff and council members according to established procedures
Coordination of conference registrations and reservations, as needed
Assists and participates with staff in planning workshops, conferences, and monitoring visits
Maintains and orders supplies/materials needed for the Bureau of Early Steps and Newborn Screening staff
Completes timely purchases, purchase orders, and invoices in line with purchasing guidelines, as needed
Processes, submits, and tracks MFMP/AOD, statements of work, and invoice requests
Clears purchase card purchases timely in the Works system
Manages FedEx, Language Line, and SunPass accounts
Answers phones, assist callers, tracks informal complaints, and provides quality customer service
Ensures program compliance with departmental policies and procedures
Distributes assignments on behalf of the Program Administrator and coordinates tracking of assignments to ensure timeliness
Coordinates, reviews, and edits outgoing correspondence, presentations, materials, etc. to ensure compliance with Department Brand Standards prior to routing
Program Workflow coordinator, tracks correspondence input into Workflow for the Program
Collaborate with the other Administrative Assistants within the Division by attending all scheduled meetings, supporting colleagues, and performing back-up assistance as needed to ensure coverage within the Bureau and Division
Distributes or processes incoming mail daily
Prepares and ensures correspondence (and other information) is mailed, scanned, or faxed in a timely and efficient manner
Performs other work-related duties as assigned
Qualification
Required
Ability to provide quality customer service
Ability to establish effective working relationships
Ability to understand and apply applicable rules, regulations, policies and procedures
Ability to communicate effectively verbally and in writing
Ability to review documents, edit and apply brand standards
Ability to utilize a computer for work assignments
Ability to utilize Microsoft Suite and associated programmatic databases
Teamwork skills necessary to work within the Bureau
Problem solving skills, solution focused
Organized with attention to detail and timeliness of work
The candidate must have a minimum of one (1) year of administrative assistance experience
Preferred
Associate's or Bachelors degree from an accredited college or university
Administrative or clerical experience can substitute on a year for year basis for the preferred college education
Experience working with state systems such as Works, Ariba on Demand (AOD), Statewide Travel Management System (STMS)
Benefits
Annual and Sick Leave benefits
Nine paid holidays and one Personal Holiday each year
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
Retirement plan options, including employer contributions
Flexible Spending Accounts
Tuition waivers
And more!
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
Recent News
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