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Wounded Warrior Project · 10 hours ago

Accounts Payable Specialist

Jacksonville, FL

Full-time

Hybrid

Mid, Senior Level

5+ years exp

Wounded Warrior Project is committed to honoring and empowering veterans, and they are seeking an Accounts Payable Specialist. The role involves managing accounts payable transactions, ensuring accurate coding and approval of invoices, processing payments, and maintaining vendor relationships.

AssociationCommunitiesHealth CareMedical

Comp. & Benefits

Responsibilities

Ensure account coding and approval of invoices and expense reports have been attained prior to payment from appropriate D-level, through DocuPhase

Match specified invoices with purchase orders

Enter invoices and payment requests into Great Plains through DocuPhase

Create batch edit transaction reports for review and posting

Process payments for vendors, payment requests, and expense reimbursements

Ensure all invoices for the month are entered prior to month-end close

Document expenses for month-end accrual entries and provide to staff accountants for general ledger posting

Set up new vendors and maintain the vendor database

Ensure that all vendors have a completed W-9 form on file

Assist vendors and employees with payment questions and policies

Periodically review vendor statements to accounts payable aging to ensure that all vendor accounts are current

Research and resolve any discrepancies that may arise from reconciling vendor statements

Furnish 501c3 letters, tax exempt certificates, and credit applications to vendors upon request

Assist with preparation of annual 1099s

Assist with audit procedures, maintenance, and improvement of financial controls

Attend and actively participate in required training and/or meetings, including but not limited to New Teammate Orientation, WWP Cares, ASIST Suicide Prevention training, Leadership training, culture/team based training, or departmental huddles

Other related duties, as assigned

Qualification

Great PlainsMicrosoft ExcelAccounts PayableAnalytical skillsCustomer serviceInterpersonal skillsOrganizational skillsCommunication skills

Required

Five years of experience of accounts payable experience

Associate degree in accounting or in business with a concentration in accounting. Equivalent combination of applicable education, training, certification, or experience may be considered in lieu of degree

Demonstrated computer proficiency using Microsoft Office, especially Excel with expertise in data manipulation

Demonstrated proficiency in the use of major financial platforms, e.g., Great Plains

Demonstrated ability to utilize critical thinking skills and analytical skills, troubleshoot, identify viable options, and effectively problem solve

Excellent customer service skills. Effectively interact with internal and external customers

Strong interpersonal skills. Demonstrated ability to work in a collaborative, team environment with the ability to communicate with diverse personalities in a tactful, mature, and flexible manner, and build effective working relationships with team members

Strong organizational and time management skills. Demonstrated ability to prioritize work and complete assignments accurately and in a timely manner. Able to effectively handle multiple priorities with a strong attention to detail in a fast-paced working environment

Strong written and verbal communication skills

High energy level. Self-starter: willing to take initiative and work independently to accomplish tasks and assignments

Motivated, creative team player with demonstrated commitment to the organization

Unequivocal commitment to the highest standards of personal and business ethics and conduct

Mission-driven, guided by core values, and a pleasure to work with