Birch Family Services ยท 13 hours ago
Administrative Assistant - Facilities Department
New York, NY
Part-time
Onsite
Entry Level
1+ years expBirch Family Services is a leading provider of education, employment, and community support services for individuals with autism and developmental disabilities and their families in New York City. The Administrative Assistant provides essential organizational and clerical support to ensure daily office operations run efficiently.
ChildrenFamilyNon ProfitTrainingWellness
Responsibilities
Screen and direct incoming calls, emails, and visitors with a professional demeanor
Draft, format, and proofread memos, emails, reports, and other business documents
Act as the link between departments, clients, and vendors to facilitate smooth information flow
Manage complex calendars, including coordinating appointments, recurring meetings, and internal events
Book conference rooms, prepare agendas, and record accurate meeting minutes for distribution
Monitor and order office supplies, anticipating needs before they become urgent
Assist with processing expense reports and tracking invoices
Organize and maintain secure physical and electronic filing systems (e.g., SharePoint, Google Drive, Dropbox)
Update and manage databases and spreadsheets with high accuracy
Facilitate virtual meetings using platforms like Microsoft Teams or Zoom
Qualification
Required
High School diploma or General Education Degree (GED)
Proficiency in Microsoft Office 365 (Excel, Word, Outlook) and Google Workspace
Preferred
1 year of office experience preferred
Company
Birch Family Services
Birch Family Services offers support, welfare, education and counseling for families and individuals regarding autism and other ailments.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Matt Sturiale
President and CEO
Josh Scher
Chief Financial Officer
Recent News
Company data provided by crunchbase