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Norfolk Public Schools, Nebraska · 20 hours ago

Registrar/Administrative Assistant

Norfolk, NE

Full-time

Onsite

Entry Level

1+ years exp

Norfolk Public Schools is seeking a Registrar/Administrative Assistant for their Senior High. This role involves managing student records, supporting the main office with various administrative tasks, and ensuring efficient operation of the school's registration processes.

Primary/Secondary Education

Responsibilities

Consistent and punctual "on site" attendance at the worksite is an essential job function

Perform duties associated with registering new students and those withdrawing from school

Maintain accurate student records, coordinate with guidance counselors and school nurse as needed

Enter and update student records (attendance, demographics, etc.) as directed, in a timely and accurate manner

Format and distribute student discipline letters as directed by assistant principals

Provide transcripts for former students

Create, print, and distribute physical and electronic student identification cards

Contact outside agencies twice a year to ensure accuracy of student data in Infinite Campus

Verify current residency and guardianship information

Schedule appointments with guidance office for new students

Coordinate graduation preparation items: diploma, caps and gowns, programs, etc

Perform general secretarial duties including answering the phone, filing, sorting mail and delivery, operating office machines (computer, photocopier, etc.), data entry, etc

Communicate with substitute teachers and demonstrates the ability to successfully navigate the district digital sub management program

Coordinate attendance, grades, and other duties associated with summer school

Coordinate back-to-school and registration process

Coordinate information transfers and records requests for graduates and transfer students

Update building inventories as directed

Cover for other office staff as needed

Follow established protocols for incoming calls and distribution of stakeholder communication

Maintain strict confidentiality of sensitive information in accordance with HIPAA regulations

Maintain an orderly and professional work area

Maintain a safe, secure, and healthy work environment by following and supporting district protocols and procedures

Willingness to work flexible hours and periodically provide additional assistance during designated time periods throughout the school year and summer

Other duties as assigned

Qualification

Computer literacyMicrosoft Office SuiteEffective communicationTyping skillsOffice equipment operationMultitaskingInterpersonal skillsTime managementOrganizational skillsSelf-motivatedTeamwork

Required

High school graduate

Efficient and accurate typing skills

Successful completion of district background check

Computer literacy and proficiency with digital platforms such as: Google, Excel, Word, Adobe, PDF, etc. is essential

Effective communicator (both orally and in writing)

Self-motivated to work with minimal supervision when necessary

Ability to efficiently operate various office equipment (copiers, scanners, phones, printers, etc.)

Excellent interpersonal, communication, and public relation skills

Effective time management and organizational skills

Consistent and punctual 'on site' attendance at the worksite is an essential job function

Ability to establish and maintain effective working relationships with co-workers, and other stakeholders

High level of proficiency with technology and demonstrated ability to apply digital skills in various programs: Microsoft Office Suite and district programs such as: (SUI, Infinite Campus, Google, etc.)

Ability to operate as a team member

Ability to multitask

Willingness to participate in ongoing training as requested