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Wells Fargo · 3 hours ago

Senior Administrative Assistant

PASADENA, CA

Full-time

Onsite

Mid, Senior Level

$34.62/hr - $52.40/hr

4+ years exp

Wells Fargo is seeking a Senior Administrative Assistant to support the Commercial Banking Division. This role involves providing a high level of professional support and assistance with administrative tasks, reporting directly into the Market Executive.

BankingFinancial ServicesFinTechInsurancePayments

No H1B

Responsibilities

Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks

Be responsible for compiling information, preparing moderately complex reports, and balancing routine general ledger lines or expense accounts

Perform complex administrative, transactional, operational, or customer support tasks

Provide a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables and pulling routine reports

Assist with selectively referring callers, and answering questions regarding business unit policies and procedures

Provide subject matter expertise and interpretation of administrative procedures to less experienced staff

Provide administrative supervision and support to managers in the areas of reporting, offsites, and/or business documentation

Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks

Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization

Qualification

Administrative SupportMicrosoft OfficeFinancial Services ExperienceEvent ManagementCustomer ServiceCommunication SkillsLeadershipConfidentialityAdaptabilityTeamwork

Required

4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Preferred

Experience within the Financial Services Industry

Ability to manage changing travel itineraries, schedule events, assist with internal and external presentations, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly

Experience with on-boarding new hires

Ability to manage logistics for offsites and/or business operations related events

Ability to follow policies, procedures, and regulations

Ability to handle confidential material in a professional manner

Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills

Highly proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling

High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change

Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment

Ability to provide strong customer service while actively listening and responding in an appropriate manner

Ability to work effectively, as well as independently, in a team environment

Demonstrated leadership in identifying and implementing process efficiencies and sharing best practices with others in order to improve the overall effectiveness of the team

Excellent technical skills

Excellent verbal, written, and interpersonal communication skills