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Bonhams · 1 day ago

Legal Assistant/Paralegal

New York, NY

Full-time

Onsite

Entry, Mid Level

Bonhams is a premier global auction house with a rich heritage and is currently seeking a tech-savvy Legal Assistant/Paralegal to support the General Counsel and Staff Counsel within their legal team. The role involves managing legal compliance, assisting with transactional work, and implementing new software tools for legal operations.

Auctions

Responsibilities

Responsible for Regulatory Tracker, including maintaining a portfolio of entity qualifications and federal, state and local operational and occupational business licenses and permits

Prepare and file annual reports, foreign qualifications, license/permit applications and renewals, and routinely handle licensing and permitting matters

Maintain legal entity governance documentation

Conduct legal research on a variety of federal and state regularity matters relevant to multi-state and cross-border auction business and operations

Identify and implement new software tools and processes for matter intake and document automation for business users

Develop checklists and workflows for compliance and commercial matters

Organize and maintain the legal department library, including company policies, corporate records, commercial forms, and reference files

Update legal department template documents and maintain department trackers

Provide administrative support to the legal department

Assist in the preparation and drafting of basic legal documents and correspondence

Word processing edits to documents from both specific and conceptual comments

Work with attorneys and specialist departments to collect and analyze documentation for transactions, document productions, investigating claims and dispute resolution

Perform legal and basic research, summarize findings and issues, and assist with matter management

In addition to the tasks and responsibilities listed, you may be required to perform other duties as assigned by the General Counsel

Qualification

Corporate governanceRegulatory complianceBusiness licensingLegal researchMicrosoft Office SuiteDocument management softwareContract automation toolsAnalytical reasoningDiscretionTechnical skillsAttention to detailCollaboration skillsIntegrityProblem-solving

Required

Bachelor's degree with outstanding academic credentials and/or corporate legal experience

High proficiency in Microsoft Office Suite and PDF creation tool(s) is required

Experienced in business entity maintenance, developing and implementing controls and processes, and coordinating transactional documents with attention to detail

Ability to manage tasks independently, prioritize competing demands, and work soundly under pressure without compromising quality

Strong work ethic, analytical reasoning and collaborative skills

Exemplary personal and professional integrity with a keen grasp of the importance of confidentiality and discretion

Strong computer technical skills and ability to learn new software

Preferred

Experience in the following areas is a plus, corporate governance; regulatory compliance; business licensing

Experience with the following software, tools and/or databases is a plus: PandaDoc/DocuSign, contract/legal matter management software, document management and contract automation tools, CSC/CT, Lexis/Westlaw, PACER