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FDH Aero · 8 hours ago

AP/AR Specialist

Commerce, CA

Full-time

Onsite

Entry, Mid Level

$26/hr - $30/hr

2+ years exp

FDH Aero is a trusted global supply chain solutions partner for aerospace and defense companies. The AP/AR Specialist will support accurate and timely accounts payable and accounts receivable activities, ensuring payments are processed correctly and transactions are recorded in accordance with company policies.

AerospaceIndustrialManufacturing

No H1B

U.S. Citizen Only

Responsibilities

Process, verify, post, and record customer payments and accounts receivable transactions in the billing system and general ledger, ensuring accurate and complete supporting documentation

Assist with charging customer credit cards and processing credit card payments, including research and resolution of chargebacks

Prepare and distribute weekly customer statements of account

Review customer accounts for short payments, discrepancies, or past due balances; communicate with customers to resolve issues in a timely manner

Coordinate weekly collection follow-ups; escalate delinquent accounts when appropriate

Evaluate customer credit requests and assist with identifying potential customer credit risk, including reviewing customer DSO trends

Maintain courteous, professional communication with customer AP teams to resolve open items; ensure AR credits are researched, applied, cross-checked with Sales on POC, and resolved by month-end

Perform monthly AR reconciliations and prepare supporting schedules as needed

Process accounts payable invoices daily, ensuring accuracy, proper coding, and compliance with company policies

Assist with AP receiving reconciliation daily, ensuring all supporting documentation is accurate and complete

Verify vendor information and match invoices to purchase orders and/or supporting documentation

Prepare ACH, wire payments, and weekly check runs in accordance with established timelines and controls

Review vendor statements monthly and follow up on discrepancies or outstanding items

Prepare priority vendor prepayment requests submitted through the AP general email inbox

Partner with internal departments and vendors to investigate and resolve invoice discrepancies

Ensure supplier payments are settled timely to prevent shipment holds or disruption to business operations

Maintain courteous communication with vendor AR teams to resolve open items; ensure AP debits are researched, applied, and resolved by month-end

Assist with monthly inventory in-transit accrual activities

Assist with Form 1099 preparation and related documentation at year-end

Perform other duties as assigned

Qualification

AP/AR experienceExcel skillsAccounting principlesCollection processes knowledgeQuantum software familiarityAccountabilityOrganizational skillsCommunication skillsCollaborative skills

Required

2 + years of experience in AP/AR Specialist roles

High school diploma or equivalent required

Knowledge of collection processes and credit research

Experience supporting accounts payable and accounts receivable functions, including invoice review and processing, cash posting, daily deposits, and credit card processing

Intermediate Excel Skills (SUMIFS, VLOOKUP, Pivot Table, etc.)

Strong organizational and communication skills

Knowledge of basic accounting principles

Communicates clearly and effectively

Works collaboratively with internal teams to resolve issues and support business needs

Demonstrates accountability, meets deadlines, and follows through on assigned responsibilities

U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required

ITAR requirement

120.15. Some positions will require current U.S. Citizenship due to contract requirements