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Gateway Foundation · 13 hours ago

Temporary Administrative Assistant

Garden City, GA

Full-time

Onsite

Entry Level

$16.83/hr - $17.50/hr

1+ years exp

Gateway Foundation, Inc. is a national non-profit dedicated to helping individuals with substance use and mental health disorders. The Temporary Administrative Assistant will provide essential administrative support, including document preparation, data compilation, and general office duties, to ensure efficient operations within the organization.

Addiction TreatmentHealth CareMedicalMental HealthNon ProfitRehabilitationWellness

Responsibilities

Composes and types variety of materials and documents including correspondence, memos, forms, tables, records and charts from rough draft, general directions, or dictation; using standard computer word processing, database and spreadsheet applications. Proofreads and edits final draft materials for accuracy, consistency and clarity

Compiles data from variety of sources such as logs, lists, invoices and treatment records, and prepares regular summary reports for use by supervisors in monitoring and tracking income, expenses and contract compliance

Responsible for administering or processing routine financial transactions such as petty cash, bank deposits, receipts, ledgers, client personal funds, pass money, and so forth

Depending on area assigned, may assist in processing billings by logging and coding treatments and services, recording treatment hours, or entering required information into records and databases

Maintains record keeping and filing systems including records related to clients, personnel, payroll, attendance, work and purchase orders, and so forth

Completes requisitions for approved office supplies, and standard department/center inventory as requested. Accepts receipts and invoices for non-routine expenditures, and obtains necessary authorizations for payment

Schedules meetings and appointments. Makes routine travel and conferences arrangements as directed

Serves as administrative liaison between assigned program or department and central offices and services by gathering and exchanging information related to operational, budget, payroll or personnel issues and procedures

Receives and screens visitors and telephone calls, and notifies appropriate personnel, or records messages

Performs variety of general office and administrative duties such as photocopying and assembling documents, sorting and distributing mail and faxes, storing office supplies, processing time cards for payroll, recording and typing meeting minutes, and so forth

Depending on area assigned, may provide client services such as assisting clients with completing forms and applications for insurance or public assistance, verifying treatment funding source or insurance coverage, maintaining case files, and scheduling appointments

Qualification

Administrative experienceData compilationRecord keepingWord processingSpreadsheet applicationsCustomer serviceCommunication skillsOrganizational skills