Planet Pharma · 1 day ago
Senior Administrative Assistant
Novato, CA
Contract
Onsite
Senior Level
$30/hr - $41/hr
6+ years expPlanet Pharma is a company seeking a Senior Administrative Assistant to support their Legal’s PGPA and Patient Advocacy teams. The role involves managing vendor contracts, coordinating travel logistics, and handling administrative tasks to ensure efficient operations within the department.
BiotechnologyHealth CarePharmaceutical
Responsibilities
Supporting Legal’s PGPA and Patient Advocacy VPs and teams, including:
Requesting and managing POs/legal vendor and contractor onboarding
Submitting and managing the team’s MSA and SOW vendor contracts and agreements
Calendaring, setting up meetings and teleconferences
Coordinating domestic and international travel logistics and preparing detailed itineraries
Submitting and tracking expense reimbursements
Handling physical mail distribution and coordination
Executing new employee and contractor onboarding logistics
Creating department updates on the intranet for intra-department and inter-department sites
Organizing department events including catered lunches, department trainings and team outings and offsites and administering logistics
Executing offsite and onsite meeting logistics
Maintaining third-party resource subscriptions
Obtaining physical and electronic signatures (printing, tabbing, scanning, filing) and processing signed agreements
Arranging for the mailing of various documents as needed
Assisting with scanning and copying projects
Assisting in facilities/IT troubleshooting and submitting service tickets for remediation
Qualification
Required
Minimum of 6 years of administrative support experience, specifically in a fast paced, start up environment
Excellent oral and written communication skills, and proven ability to work autonomously and prioritize workload
Proficiency in MS Office Suite: Outlook, Word, Excel, PowerPoint
High attention to detail, excellent organizational skills and the ability to work on multiple projects with tight deadlines
Excellent interpersonal and verbal communications skills and the ability to deal effectively with a variety of personnel both internally and outside the company
Must be a self-starter and have a positive and flexible attitude
Preferred
Biotech, pharma or medical device industry experience highly preferred
Company
Planet Pharma
Planet Pharma is a pharmaceuticals company.
1001-5000 employees
H1B Sponsorship
Planet Pharma has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2022 (3)
2021 (5)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
Cynthia Lewis
Senior Executive Recruiter, Life Sciences - PPG Advisory Partners
Emma Morris
President, PPG Advisory Partners
Company data provided by crunchbase