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Ontario International Airport · 2 days ago

Procurement Specialist II

Ontario International Airport

Full-time

Onsite

Mid Level

$77K/yr - $88K/yr

3+ years exp

Ontario International Airport is a growing hub in Southern California, seeking a Procurement Specialist II to support its procurement activities. The role involves managing formal solicitations, facilitating evaluation panels, and coordinating procurement activities across multiple departments to ensure compliance with policies and procedures.

Air TransportationTransportation

Responsibilities

Independently draft, post, and administer formal solicitations using OIAA’s procurement platform, including coordination with departments to finalize scope, specifications, and evaluation criteria

Facilitate pre-bid and pre-proposal meetings, manage vendor questions, issue addenda, and ensure compliance throughout the solicitation process

Manage supplier submissions, coordinate evaluation activities, support evaluation committees, and document scoring and outcomes to ensure a fair and transparent process

Prepare award recommendations, internal approval documentation, and required Commission materials

Coordinate procurement activities with Legal, Risk Management, and Contracts support review and execution of procurement documents

Maintain procurement records in applicable systems and ensure all documentation is complete, accurate, and audit-ready

Assist with review, processing, and approval of purchase orders and requisition to ensure compliance with procurement policies

Support supplier onboarding activities and assist with responding to inquiries received through the Procurement inbox

Attend and support supplier outreach events, and informational sessions to promote OIAA procurement opportunities and processes

Analyze procurement data and prepare reports, presentations, and summaries using tools such as Excel, PowerPoint, and other applicable systems to communicate results and recommendations

Provide guidance and technical assistance to departments regarding procurement policies, procedures, and best practices

Perform or assist with training on OIAA’s bid and solicitation platform for internal users and evaluation committee members

Serve as subject matter expert and super-user for procurement systems, including providing training and support to OIAA staff

Review cooperative and piggyback procurement opportunities in accordance with OIAA Procurement Manual

Perform related duties as assigned, including supporting departmental operations, system enhancements, and emergency or operational needs

May Provide purchasing related training as a subject matter specialist and super-user of Workday

Does related work as required

May occasionally be assigned to other duties for training purposes, technological changes, or deficiencies or for emergency response

Qualification

Procurement policies knowledgeFormal solicitation managementSupplier onboardingMicrosoft Office SuiteWorkday proficiencyCustomer service skillsAnalytical skillsCommunication skillsProblem-solving skills

Required

A High School Diploma or a recognized equivalent is required

A minimum of three (3) years of progressively responsible experience in processes related to formal solicitation, competitive purchasing, contracts, or related field is required

High proficiency in Microsoft Office Suite including Word, Excel, Outlook, and Power Point, and direct experience utilizing Workday

Valid Driver's License equivalent to a California Class C Driver's License

Acceptable driving record at time of appointment and throughout employment

Ability to pass all background/reference checks, knowledge examinations, as well as aptitude tests necessary to obtain an OIAA employee badge at ONT

Possess subject matter experience and a track record of accomplishment in all or many of the disciplines outlined previously in this job description

Possess strong written and oral communication skills

Strong customer service skills and the ability to interact professionally, effectively, and courteously with employees, vendors, and the general public in an international aviation environment

Ability to develop and follow written and oral instructions

Knowledge of the principles and practices of procurement for a government entity

Knowledge of statistical analysis and research methods and techniques

Ability to manage multiple priorities, exercise sound judgment, and meet deadlines in a fast-paced environment with minimal supervision

Ability to apply policies and procedures fairly and consistently

Ability to evaluate and prepare clear and concise reports

Ability to apply technology to streamline systems and processes

Ability to understand and apply complex policies and procedures

Ability to think creatively and solve complex problems while remaining compliant with rules and regulations

Ability to consistently demonstrate the Core Values of OIAA