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Archinect · 1 day ago

CAL - Collaborative Architecture Laboratory

New York, NY

Full-time

Hybrid

Entry Level

$60K/yr - $70K/yr

2+ years exp

Archinect is a multidisciplinary architecture and design practice seeking an Office Coordinator to support their daily operations. The role involves general office administration, managing calendars, coordinating meetings, and supporting project and office filing systems.

Architecture

Responsibilities

General office administration, including supply orders, material library organization, mailing and shipping, and overall studio upkeep

Providing direct support to Gabriel Calatrava by managing his calendar

Organizing project meetings with Project Leaders

Coordinating business travel

Maintaining project and office filing systems

Supporting the Studio Director and Marketing Director with correspondence and project specific administrative tasks

Managing all office purchasing, including software, technology, furniture, supplies, and snacks

Tracking expenses

Obtaining signatures, visa documentation for travel

Overseeing the overall organization and cleanliness of the studio in preparation for regular guest visits

Qualification

Office administrationCalendar managementOutlookExcelZoomGraphic design skillsAdobe Creative SuiteProactiveCommunication skillsInterpersonal skillsDetail-orientedAdaptable