SWCA Environmental Consultants · 5 days ago
Administrative Specialist in Sacramento, CA
Sacramento, CA
Contract
Onsite
Entry Level
$22.87/hr - $29.49/hr
1+ years expSWCA Environmental Consultants is seeking an Administrative Specialist for their Sacramento, CA office. The role involves supporting office operations through various administrative tasks, including invoice reconciliation, onboarding new hires, managing office supplies, and ensuring compliance with safety regulations.
Environmental ConsultingNatural Resources
Responsibilities
Reconcile invoices, including for utilities and other recurring services, to ensure accurate billing and timely payment. Communicate status updates and completion of reconciliation tasks to relevant teams, taking full ownership of accuracy and resolution of discrepancies
Support new hire onboarding and coordinate equipment return for terminated employees. Liaises with Human Resources and demonstrates reliability and strict adherence to company policies and procedures
Purchase office snacks, supplies, and equipment; maintain loaner PCards and reconcile regularly to ensure compliance. Processes PCard requests, technology (cell phone) allowance requests, and check requests and ensures efficient office operations. Coordinate office events and meetings
Provide front desk support, manage office shipping and mail, maintain employee contact lists, and coordinate client and employee gifts. Welcome visitors and answers phones with professionalism
Cultivate and maintain a positive, inclusive, and collaborative office culture that reflects SWCA’s core values and promotes employee engagement and well-being
Coordinate the purchase and distribution of new and replacement computer equipment, maintains IT inventory, and ensure all office equipment is serviced regularly
Draft agendas, Employee Spotlights, and new hire checklists, and assist with proofreading and drafting transmittals
Prepare and maintain field equipment and gear for staff, responding promptly to logistics requests
Purchase field gear and devices as needed, supports GPS device account management, updates software, and tracks inventory to ensure field teams are adequately equipped
Support field staff with scheduling and may coordinate travel arrangements for field crews, ensuring all travel itineraries and receipts are accurately communicated and documented to facilitate smooth field operations
Manage and schedule office fleet vehicles, including long-term rentals. Track and schedule regular maintenance, cleaning, required equipment and repairs
Manage office safety and compliance and may act as primary Office Safety Representative (OSR), overseeing related duties and supporting overall safety initiatives
Act as a local office champion for sustainability, SWCA Gives Back, and office engagement
Collaborate with team members to achieve office sustainability goals and actively participates in community initiatives
Follow applicable federal, Tribal, state, local, industry, contractual, and company regulations, standards, and specifications
Perform related work as assigned
Qualification
Required
A minimum of a high school diploma (or GED equivalent) is required
Proficiency in MS Office applications, including Word, Excel, Teams, and PowerPoint is required
One year of related experience is preferred; or any equivalent combination of experience, performance, training, and/or education
Preferred
Familiarity with Zoom and MS Teams video meeting platforms or a strong willingness to learn is strongly preferred
Benefits
Employee stock ownership retirement plan (ESOP)
Performance bonuses
Competitive benefits package
Forward-thinking workplace flexibility
Outstanding corporate culture
Award-winning career development
Company
SWCA Environmental Consultants
SWCA is an environmental consulting firm.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Joseph Fluder
CEO | President | Director
Jon Kehmeier
Vice President Scientific and Technical Services
Recent News
2025-09-25
Company data provided by crunchbase