Beacon Hill · 2 days ago
Event and Program Manager
Chicago, IL
Full-time
Onsite
Senior Level
$45/hr - $49/hr
7+ years expBeacon Hill is a staffing solutions company that is partnering with a consulting firm in Chicago to hire an Events and Program Manager. This role involves overseeing all aspects of event strategy, budgeting, logistics, vendor management, and on-site execution, with a focus on creating memorable experiences that align with business goals.
Staffing Agency
Responsibilities
Develop, plan, and execute corporate events including conferences, client summits, roundtables, executive dinners, workshops, internal meetings, and large-scale programs
Translate business goals and marketing objectives into strategic event experiences that strengthen client relationships and brand presence
Manage full event lifecycle including sourcing, contract negotiation, budgeting, logistics, timelines, communications, run‑of‑show development, and reporting
Lead cross‑functional collaboration with marketing, consulting teams, and senior leadership to ensure alignment on objectives, content, and attendee strategy
Oversee vendor selection and management across venues, production teams, DMCs, caterers, transportation providers, and A/V partners
Develop and manage event budgets, including forecasting, tracking, approvals, and post‑event reconciliation
Create and manage detailed project plans, event documentation, floor plans, contingency plans, and on‑site coordination guides
Oversee attendee registration platforms, invitations, email communication workflows, and engagement tools
Manage speaker logistics and support including prep calls, briefing documents, materials, and session coordination
Serve as the on‑site lead for event setup, execution, troubleshooting, and teardown, ensuring a polished, seamless experience
Monitor event performance metrics, gather attendee/sponsor/client feedback, and provide post‑event reporting and recommendations
Ensure all events reflect brand standards, elevate client experience, and meet compliance, accessibility, and risk‑management guidelines
Maintain strong relationships with external partners and negotiate favorable contract terms and service levels
Stay current on industry trends, technology platforms, best practices, and elevate the company's event capabilities
Manage travel coordination, accommodations, and hospitality elements for attendees, executives, and internal teams as needed
Mentor or oversee junior team members or contractors supporting event workstreams when applicable
Qualification
Required
7+ years of experience in corporate event planning, preferably in professional services, consulting, financial services, or B2B environments
Proven track record managing complex, multi-day, multi-stakeholder events with 50-500+ attendees
Strong vendor negotiation skills and experience managing large event budgets
Exceptional project management, time management, and organizational skills
Strong communication skills and the ability to partner with executives and senior stakeholders
Ability to travel 20-40% depending on event calendar
Calm under pressure, with excellent problem-solving abilities and a client-service mindset
Preferred
Experience with event platforms (Cvent, Splash, Bizzabo, or similar)
Benefits
Medical
Dental
Vision
Federal and state leave programs
Company
Beacon Hill
Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.
1001-5000 employees
H1B Sponsorship
Beacon Hill has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (38)
2024 (94)
2023 (76)
2022 (60)
2021 (77)
2020 (86)
Funding
Current Stage
Late StageLeadership Team
Amber Leslie
Executive Assistant to CEO
Amy Van Sicklin
Chief Culture Officer
Recent News
Company data provided by crunchbase