Apply on Employer Site

Wells Fargo · 9 hours ago

Senior Administrative Assistant

IRVING, TX

Full-time

Onsite

Mid, Senior Level

$28.85/hr - $43.75/hr

4+ years exp

Wells Fargo is a leading financial services company, and they are seeking a Senior Administrative Assistant to provide administrative support to the Legal Department's senior team members. The role involves managing calendars, preparing documents, coordinating meetings, and handling travel arrangements among other responsibilities.

BankingFinancial ServicesFinTechInsurancePayments

No H1B

Responsibilities

Calendaring – Calendar management/resolution of conflicts. Scheduling meetings, including video calls

Communication – Interact and act as a liaison with business clients, business partners, outside counsel, internal and external office staff, expert witnesses, and vendors

Document Preparation – Draft, edit, track changes/redline, and/or proofread communications and documents, create and update organizational charts, compare document versions, print/copy/scan, and utilize Netdocs as the document management system of record to create/maintain business value documents

Excel – Create, edit, and update spreadsheets utilizing provided data, format spreadsheets, and organize data

Expenses – Process expense reports according to Wells Fargo policy, route/process invoices, and process check requests

Mail – Distribute incoming and outgoing mail, faxes, express mail and send outgoing mail

Maintain and update SharePoint sites

Manager Proxy – Act as proxy for managers on corporate systems where proxies are allowed

Meeting Logistics – Prepare meeting agendas, materials, presentations. Coordinate reservations for meeting space, equipment needs, and catering

Office Supplies – Place orders for supplies, business cards, and maintain supply rooms

Presentation Materials – Create, edit, and update brand standard PowerPoint presentations and create visual presentations such as charts and graphs

Records Management – Maintain accurate and organized physical and electronic files in accordance with the Records and Information Management Policy and Legal Department Records Management Procedure

Travel – Make travel arrangements, adjustments as needed, create itineraries, and coordinate ground transportation

Visitor Logistics – Register guests with security, arrange for visitor/temporary badge access, reserve workspace, and act as primary point of contact for visitors including greeting and escorting them throughout the facility

Qualification

Advanced Microsoft OfficeDocument PreparationCalendar ManagementRecords ManagementCommunication SkillsCustomer ServiceAttention to DetailTeam CollaborationAdaptabilityLeadership

Required

4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Preferred

Ability to follow policies, procedures, and regulations

Ability to handle confidential material in a professional manner

Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly

Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment

Ability to provide strong customer service while actively listening and responding in an appropriate manner

Ability to read and interpret legal documents

Ability to work effectively, as well as independently, in a team environment

Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills

Demonstrated leadership in identifying and implementing process efficiencies and sharing best practices with others in order to improve the overall effectiveness of the team

Excellent technical skills

Excellent verbal, written, and interpersonal communication skills

High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change

Highly proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling

Strong attention to detail, including accuracy in grammar and a sharp focus on eliminating error