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Free Wheelchair Mission · 1 day ago

Development Administrative Assistant

Irvine, CA

Full-time

Onsite

Entry Level

$20/hr - $26/hr

2+ years exp

Free Wheelchair Mission (FWM) is a humanitarian, faith-based, non-profit organization based in Irvine, California, USA, focused on transforming lives through the gift of mobility to people with disabilities. They are seeking a Development Administrative Assistant to provide diverse administrative support to the Development Team, including managing correspondence, scheduling, and assisting with fundraising operations.

Health CareManufacturingNon ProfitProduct Design

Responsibilities

Work in collaboration with the Development Administrative Team to provide administrative support to the Development Team, including scheduling and organizing external and internal meetings, task and project management support, preparing donor mailings upon request and for campaign/event specific needs, operational and administrative functions relating to fundraising and grant submission, providing support for email correspondence and calendar management

Provide administrative and operational support to fundraising professionals across diverse portfolios, collaborating closely to manage internal requests, coordinate tasks, maintain files and documentation, and support donor stewardship activities in order to promote efficient fundraising operations

Manage department correspondence including incoming and outgoing email, mail, and phone calls, answering inquiries on own initiative and determining within established guidelines if executive action is required. Handle donor acknowledgments including appropriate calls, greeting cards and other correspondence

Serve as Salesforce super user for the Development Team, assisting with data entry, account/contact creation, fundraising and event dashboards, and producing and preparing reports

Provide office management support, serving as back-up to Operations Team to answer phones, process mail and offer administrative support as needed

Provide backup administrative support for councils/committees and other external meetings and Free Wheelchair Mission events including scheduling, agendas, meeting preparation documents, and notes

Other duties and tasks assigned by direct supervisor

Occasional evenings and weekends

Share the message of Free Wheelchair Mission and our vision

Qualification

SalesforceMicrosoft Office SuiteAdministrative experienceOrganizational skillsCustomer service skillsAnalytical skillsInterpersonal skillsWriting skills

Required

Bachelor's degree required

A minimum of two years of administrative experience, prior nonprofit experience is ideal

Detail-oriented with excellent organizational and administrative skills; able to plan ahead, think proactively, solve problems, and manage multiple tasks with confidence and strong follow through

Highly developed analytical skills and writing skills, with the ability to gather, evaluate, and synthesize information clearly and concisely

Strong interpersonal and customer service skills, including effective email, telephone and written communication; able to maintain a high level of discretion, confidentiality, and professionalism

Professional with strong work ethic; collaborative team player able to interact diplomatically with diverse team members and external stakeholders

Excellent computer skills; proficient in Microsoft Office Suite. Strong working knowledge of donor base management (Salesforce) a plus