Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates · 4 days ago
Executive Assistant
New York, United States
Full-time
Hybrid
Mid Level
$90K/yr - $100K/yr
3+ years expSkadden, Arps, Slate, Meagher & Flom LLP is one of the most prestigious law firms in the world, known for handling complex legal issues and building strong client partnerships. They are seeking an Executive Assistant to provide administrative support to attorneys, manage resources, and ensure efficient office operations.
ConsultingLaw EnforcementLegal
No H1B
Responsibilities
Handle standard administrative functions including answering, screening, and placing phone calls; opening and routing mail as directed; managing files, records, attorney calendars, and time records; and preparing attorney expense reports
Anticipate attorney needs by proactively identifying potential issues and conflicts and take the initiative to offer solutions and preempt needs
Prepare engagement letters and new client/matter memos, and update active client/matter number lists to assist with the new business process
Utilize tracking charts for keeping up-to-date records, with a special focus on billing and new business
Handle all aspects of document preparation, including processing edits, generating redlines, PDF creation, conversions, and quality control of work product
Work in tandem with Client Accounting (Billing) department to ensure up-to-date and accurate client billing
Seek ways of being energetically responsive to clients, providing superior client service in both small and large ways
Assist in promoting business development through entry of activities, maintenance of contacts, and assembling of mailing lists in InterAction
Utilize applications like Excel and PowerPoint to facilitate attorney’s work
Research and make complex travel arrangement for attorneys, including assisting with visa requirements
Prepare check requests for vendor invoices and actively follow up to ensure timely payment
Delegate work to other departments as necessary, coordinating the completion of delegated work and verifying its accuracy
Assist with attorney personal work when required
Ensure proper functioning of all software and hardware being used by attorneys, in consultation with technology support staff
Perform responsibilities of other support services when needed, including but not limited to printing, scanning, duplicating, quality control and hand-delivering packages
Perform special projects as assigned
Assure that all completed projects adhere to accepted professional standards
Demonstrate strong interpersonal, written, and verbal communication skills to facilitate effective work relationships with others
Manage Firm resources responsibly
Comply with and understands Firm operations, policies, and procedures
Perform other related duties as assigned
Qualification
Required
Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
Demonstrates effective interpersonal and communication skills, both verbally and in writing
Demonstrates close attention to detail
Ability to handle multiple projects and shifting priorities
Ability to work well independently as well as effectively within a team
Ability to synthesize information to prioritize and organize tasks
Ability to work well in a demanding and fast-paced environment
Ability to work in-office at least four days per week to perform in-office administrative functions, maintain physical files, and provide client support services
Frequent physical exertion including sitting, repetitive use of both hands, lifting and carrying up to 10 pounds
Ability to handle sensitive matters and maintain confidentiality
Demonstrates a high level of professionalism
Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
Flexibility to adjust hours and work the hours necessary to meet operating and business needs
High school diploma or equivalent; Bachelor's degree preferred
Minimum of three years' experience in an office environment or an equivalent combination of education and experience
Preferred
Bachelor's degree
Benefits
Competitive salaries and year-end discretionary bonuses.
Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
Generous paid time off.
Paid leave options, including parental.
In-classroom, remote, and on-demand learning and professional development opportunities.
Robust well-being classes and programs.
Opportunities to give back and make an impact in local communities.
Company
Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates
Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates delivers the highest quality advice and novel solutions to legal challenges, enabling clients to achieve their business goals.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Annemarie Crouch
Chief People Officer
Armando Gomez
Partner
Recent News
bloomberglaw.com
2026-01-06
Mergers & Acquisitions
2025-10-23
2025-10-20
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