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Ricoh USA, Inc. · 13 hours ago

Data Entry & Document Specialist

Columbus, OH, United States

Full-time

Onsite

Entry Level

$18.50/hr - $20/hr

1+ years exp

Ricoh USA, Inc. is an integrated solutions provider that empowers digital workplaces. The Legal Senior On-Site Service Specialist will support legal operations through accurate data entry, document extraction, and workflow coordination while ensuring compliance with court rules and maintaining precise processing of legal documents.

ConsultingDocument PreparationInformation Technology

H1B Sponsor Likely

Responsibilities

Perform data entry of filing information using a multitude of court and e‑filing websites

Extract documents from PDFs using Adobe Acrobat and prepare filings using Adobe Acrobat and Microsoft Word

Upload court filings and ensure compliance with court rules and formatting requirements

Use case management systems to track incoming workflow and maintain accurate records

Maintain familiarity with legal documents such as briefs, motions, transcripts, addendums, discovery materials, and judgments

Understand court systems and proper delivery procedures for legal documents

Assist with legal records management tasks, including purging and archiving old documents

Handle confidential and time‑sensitive legal materials with discretion and accuracy

Distribute incoming mail, packages, office supplies, and fax transmissions

Perform scanning, file conversion, OCR, file naming, and encryption tasks

Provide exceptional customer service by answering questions regarding job status, feasibility, and document handling

Maintain logs for billing and assist in calculating charges for work performed

Support legal staff including paralegals, legal assistants, associates, partners, and firm administration

Deliver completed work to designated delivery areas, which may include travel between office locations

Use copier equipment, calculators, fax machines, postage meters, and PCs

Perform shipping and receiving duties and assist with general office workflow

Conduct basic troubleshooting of office equipment and escalate technical issues when needed

Assist with meeting room setups, light maintenance, and occasional reception duties

Uphold safety standards and follow protocols when handling equipment and materials

May require periodic overtime on nights and weekends, including off‑hour emergency responses

Qualification

Adobe AcrobatMicrosoft WordCourt e‑filing systemsWindowsMicrosoft Office SuiteCustomer serviceCommunication skillsAttention to detailProblem-solving skills

Required

High school diploma or GED

Minimum of one year of relevant work experience, preferably in a legal or professional office environment

Basic knowledge of Adobe Acrobat and Microsoft Word

Basic knowledge of Windows and Microsoft Office Suite

Strong communication skills and ability to thrive in a fast‑paced, customer‑centric environment

Preferred

Experience with court e‑filing systems or legal document workflows

Familiarity with legal technologies such as document management systems or cost‑recovery tools

Previous experience in office services, scanning, or document production

Valid driver's license with minimum auto insurance coverage

Benefits

Choose from a broad selection of medical, dental, life, and disability insurance options.

Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.

Augment your education with team member tuition assistance programs.

Enjoy paid vacation time and paid holidays annually

Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

Company

Ricoh USA, Inc.

Glassdoor3.6

At Ricoh, we bring people, processes, and technology together to make information work for you.

Founded in 1962

Malvern, Pennsylvania, USA

10001+ employees

https://www.ricoh-usa.com

H1B Sponsorship

Ricoh USA, Inc. has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (16)

2024 (8)

2023 (7)

2022 (16)

2021 (13)

2020 (4)