University of Florida · 1 week ago
Administrative Support Assistant III
Gainesville, FL
Full-time
Onsite
Mid, Senior Level
$23.94/hr - $26.34/hr
7+ years expThe University of Florida is seeking an Administrative Support Assistant III within the School of Teaching and Learning administrative unit. The role involves handling human resources processes, fiscal responsibilities, and asset management while supporting faculty evaluations and ensuring continuity of services.
Higher Education
Responsibilities
Coordination and processes for HR related hiring of adjunct faculty, temporary OPS employees
Assists Office Manager with graduate assistant appointments and HR 600 requests for adjunct faculty
Track graduate assistant evaluations
Maintain the processing of bi-weekly payroll and time approvals for assigned OPS employees
Assist with the onboarding of new faculty
Manage offboarding process for doctoral student graduate assistants each semester including but not limited to collecting departmental assets and keys
Support departmental asset management and inventory control
Oversee key control procedures and record keeping ensuring authorized access and security compliance
Liaison for all facility related issues within the department
Opens and secures building doors and restrooms in accordance with daily operating hours
Assist the Office Manager with space allocation processes
Responsible for the coordination and purchase of all departmental software, computers, specialized equipment and furniture
Assist with faculty start-up package by tracking and monitoring usage with clear, accurate reporting
In charge of ordering new faculty hire items including business cards, names tags & plates, etc
Oversee spending for dollar limited OPS hires to maintain compliance with funding limits
Assist with purchase orders, travel arrangements, and other fiscal processing responsibilities as needed
Serve as the faculty proxy for the Faculty Excellence and Advancement (FEA) system by developing functional expertise to support and train faculty on entering scholarship and related data
Provide guidance and troubleshooting support to faculty using the FEA system, ensuring accurate and timely completion of required annual and tenure-related entries
Support faculty adoption of FEA during transition period while reinforcing faculty responsibility for ongoing, annual data entry
Provide team coverage and operation support as needed to ensure continuity of services during staff absence, peak period special project, or as assigned by the Office Manager or School Director
Qualification
Required
High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience
Preferred
Knowledge of/and experience with Human Resources for personnel payroll procedures, rules, and regulations at UF
Knowledge of current rules and regulations for UF Finance and Accounting for Enterprise applications at UF
Knowledge of general office procedures
Ability to operate computer and multiple software packages, Microsoft office Suite applications, basic office equipment, fax machine, copier, etc
Ability to establish and maintain effective working relationships
Ability to interact and represent the department in a professional manner
Company
University of Florida
University of Florida is a public land-grant research university in Gainesville, Florida.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$6.83MKey Investors
Align TechnologyUS Department of EnergyNFWF
2025-06-02Grant
2024-09-17Grant· $2M
2024-09-10Grant· $0.18M
Leadership Team
Sri Kalyanaraman
Co-founder, VR for the Social Good Initiative
Chris Cowen
Senior Vice President and Chief Financial Officer
Recent News
2026-01-17
2026-01-13
2025-12-07
Company data provided by crunchbase