Hampton Lumber · 11 hours ago
Invoicing Assistant
Portland, OR
Full-time
Onsite
New Grad, Entry LevelHampton Lumber is a thriving family-owned company aspiring to be North America's preferred source for responsibly-sourced wood solutions. The primary role of the Invoicing Assistant is to perform all basic-level functions within the Invoicing group, ensuring transactions are processed accurately and in a timely manner while communicating with other groups within HLS when issues arise.
Business DevelopmentForestry
Responsibilities
Perform Docuware scanning and indexing, ensuring all vendor invoices are processed and accounted for
Collect and process outgoing mail and courier packages daily
Process vendor and customer invoices for inbound/outbound shipments and mill invoicing
Provide backup coverage for the HLS reception desk, answering and redirecting incoming calls for the sales floor, as needed
Develop basic knowledge and understanding of all HLS business models, including
Back-to-back transactions (BTBs)
Wholesale inventory sales and other indirect purchases
Mill sales orders
Shipments and receipts (including advance shipping notices, or ASNs)
Basic cost adjustments, inventory adjustments, and vendor adjustments
Establish working relationships with customers, vendors, and off-site Hampton employees
Interact and proactively communicate with HLS Traffic and Sales Support staff
Develop and implement other agreed upon process improvements for Invoicing duties
Provide backup for other members of the Invoicing group and respond promptly to other related duties, as needed
Able to perform all recurring functions independently, without assistance
A proactive attitude, willingness to work in a team environment, and commitment to provide a high level of customer service are required
Computer skills required include working knowledge of Microsoft Windows, Word, and Outlook, with competency in Microsoft Excel, and preferably with Lumber Track experience
Strong written and verbal communication and confident decision-making required
Critical thinking and attention to detail required, with excellent problem-solving skills and a high level of accuracy and efficiency
Ability to travel according to company requirements, as needed
Qualification
Required
Perform Docuware scanning and indexing, ensuring all vendor invoices are processed and accounted for
Collect and process outgoing mail and courier packages daily
Process vendor and customer invoices for inbound/outbound shipments and mill invoicing
Provide backup coverage for the HLS reception desk, answering and redirecting incoming calls for the sales floor, as needed
Develop basic knowledge and understanding of all HLS business models, including Back-to-back transactions (BTBs), Wholesale inventory sales and other indirect purchases, Mill sales orders, Shipments and receipts (including advance shipping notices, or ASNs), Basic cost adjustments, inventory adjustments, and vendor adjustments
Establish working relationships with customers, vendors, and off-site Hampton employees
Interact and proactively communicate with HLS Traffic and Sales Support staff
Develop and implement other agreed upon process improvements for Invoicing duties
Provide backup for other members of the Invoicing group and respond promptly to other related duties, as needed
Able to perform all recurring functions independently, without assistance
A proactive attitude, willingness to work in a team environment, and commitment to provide a high level of customer service are required
Computer skills required include working knowledge of Microsoft Windows, Word, and Outlook, with competency in Microsoft Excel, and preferably with Lumber Track experience
Strong written and verbal communication and confident decision-making required
Critical thinking and attention to detail required, with excellent problem-solving skills and a high level of accuracy and efficiency
Ability to travel according to company requirements, as needed
Benefits
Substantial company-paid assistance for Medical and Dental insurance premiums; mental health coverage; cost effective co-pays and deductibles
401(k) with 5% annual company contribution and generous company matching contributions vested over three years
Paid time off, including eight paid holidays
Opportunity to earn bonuses
Employee wellness program that includes free counseling sessions, financial and legal guidance, and more
Opportunities for paid training to support career advancement and personal development
Medical Insurance
Life Insurance
Dental Insurance
Company
Hampton Lumber
Hampton Lumber is a fourth-generation, family-owned company headquartered in Portland, OR.
Founded in 1942
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Randy Schillinger
Chief Executive Officer
Bob Bluhm
Retired Hampton Lumber CFO
Recent News
EIN Presswire
2025-04-14
Company data provided by crunchbase