Apellis Pharmaceuticals · 1 week ago
Manager, Marketing Operations
Waltham, MA
Full-time
Onsite
Entry, Mid Level
$117K/yr - $175K/yr
2+ years expApellis Pharmaceuticals is a global biopharmaceutical company focused on developing transformative therapies for debilitating diseases. The Manager, Marketing Operations will support congress operations across the US commercial teams, ensuring consistency and compliance in event execution while managing vendor activities and collaborating with cross-functional teams.
BiotechnologyHealth CarePharmaceuticalTherapeutics
Responsibilities
Establish and develop positive business relationships with sales and marketing, and other cross functional partners to support the successful management and execution of each conference
Direct and lead the day-to-day activities of congresses and meetings
Support detailed plans for events that include a mix of Apellis and external personnel as well as booths, meeting rooms, symposia and/or other activities
Ensure Apellis sponsorships of Congresses properly align with the overall Commercial strategy
Manage vendor activities for fulfillment of conference booths, room blocks, symposia execution, etc
Oversee & manage the system/ process for requesting congresses for the commercial team including all required documentation
Evaluate, develop/update and implement department SOPs and processes as needed
Deliver events within established budgetary and procedural guidelines; execute all financial tracking and reporting
Collaborate in conjunction with cross functional teams (Leadership, Marketing, Sales, Legal & Compliance) to identify different tiers of events, rationale, ROI as it relates to future investments for events
Accountable for National, Regional and Local tradeshow invoices & payments
Oversee the reconciliation and processing of payments at event conclusion
Assess business processes as needed, making recommendations, socializing, and facilitating implementation of changes to support the business
Provide budget support, negotiate favorable pricing with a wide variety of vendors and ensure timely payment of invoices and billing reconciliation
Provide cross-functional support to the broader operations team to provide comprehensive team support with special projects to address evolving business needs and foster professional development
Qualification
Required
Bachelor's degree
2+ years relevant experience in Commercial and/or congress, conference, or events management
Ability to lead the day-to-day activities for executing conference requirements including but not limited to vendor set-up, letter of agreements, conference payment, and overall logistical management
Willingness to travel up to 10 to 15% per quarter
Establish and develop positive business relationships with sales and marketing, and other cross functional partners to support the successful management and execution of each conference
Direct and lead the day-to-day activities of congresses and meetings
Support detailed plans for events that include a mix of Apellis and external personnel as well as booths, meeting rooms, symposia and/or other activities
Ensure Apellis sponsorships of Congresses properly align with the overall Commercial strategy
Manage vendor activities for fulfillment of conference booths, room blocks, symposia execution, etc
Oversee & manage the system/ process for requesting congresses for the commercial team including all required documentation
Evaluate, develop/update and implement department SOPs and processes as needed
Deliver events within established budgetary and procedural guidelines; execute all financial tracking and reporting
Collaborate in conjunction with cross functional teams (Leadership, Marketing, Sales, Legal & Compliance) to identify different tiers of events, rationale, ROI as it relates to future investments for events
Accountable for National, Regional and Local tradeshow invoices & payments
Oversee the reconciliation and processing of payments at event conclusion
Assess business processes as needed, making recommendations, socializing, and facilitating implementation of changes to support the business
Provide budget support, negotiate favorable pricing with a wide variety of vendors and ensure timely payment of invoices and billing reconciliation
Provide cross-functional support to the broader operations team to provide comprehensive team support with special projects to address evolving business needs and foster professional development
Preferred
Ability to influence without authority and interact with all levels of internal and external personnel regarding every aspect of Meeting & Congress Management
Strong organizational and project management skills (multi-tasking is a must)
Continuous Improvement and/or Change Management skills
Solid business acumen
Excellent diplomacy and facilitation skills; ability to influence without authority
Strong communication and presentation skills
Ability to thrive in an ambiguous environment
Knowledge of Veeva Systems preferred; not required
Excellent communication skills (verbal and written)
Excellent customer service skills and demonstrated leadership in corporate environments
Excellent attention to detail
Ability to excel in a team-orientated environment
Ability to prioritize, manage multiple tasks and meet strict deadlines
Ability to problem solve and work independently in a fast-paced environment with numerous deadlines
Experience planning & executing meetings and events
Contract negotiation skills preferred (hotel, vendors)
Experience organizing and managing outlook calendars
Vendor management skills
Strong analytical ability to solve problems and make recommendations
Comfort with ambiguity (e.g., comfortable in the gray)
Demonstrated a high degree of competence in all elements of the role listed above
Benefits
401(k) plan with company match
Inclusive family building benefits
Flexible time off
Summer and winter shutdowns
Paid family leave
Disability and life insurance
Company
Apellis Pharmaceuticals
Apellis Pharmaceuticals focuses on developing novel therapeutics and drug delivery technologies to address chronic inflammatory diseases.
501-1000 employees
Funding
Current Stage
Public CompanyTotal Funding
$919.6MKey Investors
Swedish Orphan BiovitrumSixth StreetNorthern Star Partners
2025-06-01Post Ipo Debt· $275M
2024-05-14Post Ipo Debt· $475M
2022-04-14Post Ipo Equity· $1.07M
Leadership Team
Cedric Francois
Co-Founder and CEO
Caroline Baumal
Chief Medical Officer
Recent News
2026-01-18
Investor's Business Daily
2026-01-13
Company data provided by crunchbase