Stanford University · 4 days ago
Research Initiatives Operations Manager
Stanford, CA
Full-time
Hybrid
Mid Level
$100K/yr - $125K/yr
3+ years expStanford University is seeking a Research Initiatives Operations Manager for the Stanford Doerr School of Sustainability. The role involves managing day-to-day operations, supporting programmatic teams, and ensuring compliance with university policies while contributing to the growth of various research initiatives.
EducationHigher EducationUniversities
No H1B
Responsibilities
Independently implement, administer and evaluate day-to-day activities for the team and contribute to design, problem solving, and evaluation for new program implementation. Design and implement a new project management system
Collect and analyze data, create reports and presentations for program leaders
Ensure compliance with and effectively navigate Stanford and Doerr School policies and procedures related to finance, procurement, human resources, and other administrative functions
Manage and track budgets for multiple units under University requirements; monitor and approve expenditures; perform financial forecasting for grant funding programs and provide recommendations that determine the budget
Initiate and lead meetings with stakeholders to plan scope and format of a variety of Stanford events (complex meetings, workshops, conferences, seminars, and large events), establish and monitor budgets, and/or review administrative procedures and event progress. Oversee and/or perform duties associated with events such as scheduling, organizing, and working the event
Plan outreach strategy for events, write & edit high quality marketing materials, plan and execute social media and network development
Responsible for ownership and management of digital channels, develop content and unit web pages
Manage hiring processes for staff, temporary staff, contractors and postdocs including coordinating interview processes, develop onboarding, and working with SDSS HR team hiring documentation and systems
Liaise with facilitates and space planning teams for Research Initiatives office space needs
May support the leadership teams through select administrative services including complex multi-party scheduling, travel planning, financial reimbursements and meeting support for advisory councils and external partners
Lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input
Represent the team and programs as the key contact and administrative subject matter expert within the team
Liaise and communicate with external collaborators inside and outside the University
Qualification
Required
Bachelor's degree and three years of relevant experience, or combination of education and relevant experience
Demonstrated ability to prioritize own work and multi-task
Demonstrated excellent organizational skills
Demonstrated ability to take initiative and ownership of projects
Ability to communicate effectively both orally and in writing
Ability to routinely and independently exercise sound judgment in making decisions
Demonstrated experience working independently and as part of a team
Demonstrated experience with basic accounting and budgeting
Ability to direct the work of others, for jobs requiring supervision
Preferred
Demonstrated success in a senior administrative or operations role of a new or growing organization
Knowledge of Stanford University financial, human resource, procurement and communications systems and policies
Aptitude and disposition for defining and accomplishing measurable results towards organizational goals
Experience with project management, including project-management software
Experience conceptualizing, designing, and drafting slide presentations
Proficiency with and ability to learn and apply technologies and software such as large language models, Canva, Google suite, Smartsheets, etc to stated responsibilities
Demonstrated ability to build and sustain productive working relationships across organizations in a decentralized professional setting
Demonstrated ability to manage competing priorities and support for different teams
Proactive communicator with excellent written, visual, and oral communication skills
Flexible, open-minded, and collaborative mindset with ability to navigate an ambiguous environment
Benefits
Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package.
The Cardinal at Work website ( https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.
Company
Stanford University
Stanford University is a teaching and research university that focuses on graduate programs in law, medicine, education, and business.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$26.52MKey Investors
National Institutes of HealthCalifornia Institute for Regenerative MedicineGRAMMY Museum
2025-09-08Grant
2025-01-30Grant· $5.6M
2023-08-17Grant
Leadership Team
Nadia Roumani
Co-founder and Senior Designer, Designing for Social Systems (DSS) Program, d.school
Howard Wolf
Vice President for Alumni Affairs
Recent News
2026-01-20
2026-01-17
2026-01-16
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