AAA Auto Club Enterprises ยท 1 day ago
Regional Administrative Assistant
Escondido, CA
Full-time
Onsite
Entry Level
$19.14/hr - $25.50/hr
1+ years expAAA Auto Club Enterprises is the largest federation of AAA clubs in the nation, and they are seeking a Regional Administrative Assistant to provide clerical and administrative support to staff. This role involves handling telephone inquiries, maintaining office filing systems, and performing bookkeeping duties under general supervision.
Insurance
Responsibilities
Depending on the business unit the Administrative Assistant I is assigned to, administrative duties may include preparing reports, spreadsheets and memos for department staff and/or management; composing, typing and proofing correspondence, reports and forms; balancing cash drawers; posting ledgers; resolving overages/shortages; managing Accounts Receivables, etc. May transcribe notes, as well as prepare and distribute minutes from various meetings
Answer telephone inquiries and screen or transfer calls to appropriate party. Take messages as appropriate. May also respond to routine incoming mail inquiries and receive direct visitors
Maintain office filing systems. Update and maintain records which may include databases or other computer records. May process information of a confidential or technical nature
Perform administrative duties to support the department and its staff. Duties may also include issues relating to facilities, employees, Kronos timekeeping, supplies, safety, etc
Monitor the operating condition of all office equipment. May also be responsible for monitoring inventory of office supplies and equipment. Place supply orders as necessary
Assist in performing bookkeeping duties, including tracking of payments and invoicing
May facilitate communication between office staff, field representatives, vendors, or members/customers. If the Administrative Assistant I is assigned to a member facing business unit, duties may include member service functions such as reception, call handling, etc
Works under general supervision. Makes decisions according to established guidelines
Resolves routine problems and questions. Refers more difficult issues to direct supervisor
Qualification
Required
High School GED
1-3 years Office Administration
Proficiency in Microsoft Office software products, including Outlook, Word, and Excel required
Moderate skill in using general office equipment required
Moderate verbal, telephone and written communication skills required
Moderate organizational skills required
Requires ability to prioritize and multi-task, while maintaining a high level of detail and accuracy
Preferred
Additional computer software skills such MS Project and Publisher desired
General knowledge of applicable ACSC computer programs preferred
Benefits
Health coverage for medical, dental, vision
401(K) saving plans with company match AND Pension
Tuition assistance
Floating holidays and PTO for community volunteer programs
Paid parental leave
Wellness programs
Employee discounts (membership, insurance, travel, entertainment, services and more!)
Company
AAA Auto Club Enterprises
AAA is a federation of fully taxpaying, not-for-profit motor clubs in the U.S.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Chris Simpson
Senior Vice President and Chief Information & Technology Officer
Suzanne Wisdom
Senior Vice President & Chief Marketing Officer
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