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BB&E Consulting Engineers and Professionals · 21 hours ago

Records Management Specialist

Mountain View, CA

Part-time

Onsite

Senior Level

5+ years exp

BB&E Consulting Engineers and Professionals is an employee-owned civil and environmental engineering firm that provides services to federal and industrial sectors. They are seeking a detail-oriented Records Management Specialist to manage the document lifecycle for NASA Ames Restoration records and ensure compliance with regulations governing records maintenance and retention.

Civil EngineeringConsultingProfessional Services

Responsibilities

Full document lifecycle management of NASA Ames Restoration records

Interpret and apply regulations governing written and electronic records maintenance, retention/ retrieval to support physical configuration audits, engineering requirements verification closure activities, project and management status reviews

Protect sensitive and/or permanent records with proper disposition and user access controls

Publish quarterly updates to the Federal Administrative Record Index for public viewing and public notices when documents are available for viewing

Record changes to document management and update the standard operating procedures and the Ames Environmental Records Management Plan

Maintains an information system for tracking quality assurance programmatic/resource information

Provide management and project personnel with expert advice, guidance and recommendations regarding agency records management policies and procedures

Prepare necessary NASA forms for the disposition, transfer and/or destruction of electronic artifacts in coordination with Division Records Custodians and OSI Records Liaison Officer

Collaborate with other departments and NASA Centers, as required

Qualification

Environmental complianceRecords managementProject managementCalifornia Environmental lawsFederal Environmental lawsAnalytical skillsDependabilityProfessional certificationsProblem-solvingCommunication skillsTime management

Required

A strong background in environmental compliance and restoration is required

Must be adept at problem-solving, including identifying issues and developing solutions

Demonstrate exceptional project management skills and abilities

Able to communicate clearly, both written and orally

Able to effectively read and interpret information, present numerical data, and skillfully gather and analyze information

Able to prioritize assignments to use time efficiently

Must be dependable, able to follow instructions, and be responsive to management direction

Knowledge and experience with California or Federal Environmental laws and regulations

Minimum 5 years' experience in Environmental Restoration Records Management is required

A bachelor's degree in engineering or sciences is required

Must be able to walk, sit, and/or stand for extended periods for multiple days/weeks

Able to operate office equipment, including computer, copy machine, phone, etc

Capable of light lifting, up to 50 lbs

Able to work both indoor/outdoor (with exposure to the elements)

Able to walk/climb/knee/crouch and reach

Able to work on rough terrain when necessary

Able to work in confined spaces and/or heights

Able to wear the required PPE, minimally use gloves, a hard hat, a respirator, and steel-toe boots that may be in combination with protective clothing/suits, a respirator, and/or a fall restraint/recovery harness

Exposure to hazards/contaminants at times