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Regal Rexnord · 2 days ago

Executive Assistant

Milwaukee, WI

Full-time

Hybrid

Senior Level

5+ years exp

Regal Rexnord is a publicly held global industrial manufacturer committed to providing sustainable solutions. The Executive Assistant will serve as a key administrative partner to 2-3 Vice Presidents, providing project-based and administrative support while managing competing requests and prioritizing tasks effectively.

AgricultureAutomotiveCommercialMachinery ManufacturingManufacturing

No H1B

Responsibilities

Provides non-routine project-based and administrative support to Senior-level management, handling high volume of competing requests that require professional discernment on appropriate urgency/prioritization to complete

Provide extensive calendar support requiring prioritization of multiple calendars with effective communication across various stakeholders (especially Administrative colleagues) throughout the company

Coordinates, schedules, and manages travel, meetings, and conferences for leadership

Initiates and continuously improves administrative procedures for leader/department

Follows up on critical emails for executive, while prioritizing requests

Heavy focus on scheduling meetings, rescheduling meetings when necessary, meeting organization and attending meetings

Prepares presentations, reports, and statistics based on information compiled from various sources regularly

Displays a working knowledge of the company’s product/service + mission critical goals, values and assists with the implementation of systems/ process that the company needs to operate effectively and achieve optimal success

Work as a collaborative team member with peers to help level-load work; take initiative to understand the unspoken need and deliver proactive customer service

Work independently to anticipate needs of executives and team. With foresight and initiative in daily work

Comfortable supporting multiple high-level executives

Qualification

Microsoft Office SuiteExecutive Assistant experienceTravel coordinationProject management softwareCommunication skillsProactive communicationResiliencySelf-starter mindsetRelationship-building skills

Required

5+ years of progressively responsible and successful Executive Assistant experience in dynamic, high-growth environments

Bachelor's degree strongly preferred; alternatively, 10 years of relevant work experience may be considered in lieu of a degree

Advanced working knowledge of Microsoft Office Suite (i.e. PowerPoint, Word, Excel, and shared collaborative tools such as SharePoint, Teams and OneDrive for Office 365) with comfort of use and integration of mobile technology platforms

A “Self-starter” mindset that takes initiative to continuously improve processes for ongoing effectiveness of the leadership team and company

Expertise at organizing complex domestic and international travel, with experience processing travel visas. Executing detailed travel agendas

Experience with procurement, budgeting and/or project management software tools

Strong communication skills, verbal and written

Candidates must be eligible to work in the United States without requiring company sponsorship to obtain or keep U.S. work authorization