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HCA Healthcare · 5 hours ago

Senior Administrative Assistant

Brentwood, TN

Full-time

Onsite

Mid, Senior Level

2+ years exp

HCA Healthcare is an organization that invests in its team members, and they are seeking a dedicated Senior Administrative Assistant. The role involves providing administrative support to multiple VP level leaders, including scheduling appointments, coordinating meetings, and managing travel arrangements.

BiotechnologyHealth CareHospitalMedicalPrimary and Urgent Care

Responsibilities

Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested

Assists others with scheduling and travel, as requested

Schedules meetings (internal/external to the organization) conference calls, teleconferences and web seminars as requested

Maintains Outlook calendars and email as assigned

Prepares reports for company activities as required

Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed

Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested

Maintains a master list of current personnel supporting division operations as assigned by division executives

Communicates changes to corporate personnel responsible for managing these lists

Coordinates and schedules activities for outside Board affiliations

Maintains the Division policy & procedure manuals

Answers phones and screens phone calls, assists and directs callers and takes messages

Maintains schedule of use of conference rooms

Sorts and distributes mail and other deliveries

Prepares packages for overnight delivery

Orders supplies as requested

Flexible in supporting any office projects needing extra attention due to specific deadlines

Assists other administrative support staff in projects and cross-coverage if needed

Practice and adhere to the HCA Code of Conduct and HCA Mission, and values

Qualification

Secretarial experienceMicrosoft SuiteHealthcare experiencePrioritization skillsIndependent work

Required

High School Graduate/Equivalent required

2+ years of secretarial experience required

Working knowledge of Microsoft Suite

Able to work independently and prioritize responsibilities

Preferred

healthcare experience preferred

Benefits

Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.

Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.

Free counseling services and resources for emotional, physical and financial wellbeing

401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)

Employee Stock Purchase Plan with 10% off HCA Healthcare stock

Family support through fertility and family building benefits with Progyny and adoption assistance.

Referral services for child, elder and pet care, home and auto repair, event planning and more

Consumer discounts through Abenity and Consumer Discounts

Retirement readiness, rollover assistance services and preferred banking partnerships

Education assistance (tuition, student loan, certification support, dependent scholarships)

Colleague recognition program

Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Company

HCA Healthcare

Glassdoor3.3

HCA Healthcare provides medical education and healthcare services in locally managed facilities. It is a sub-organization of North Florida Endoscopy Center.

Founded in 1968

Nashville, Tennessee, USA

10001+ employees