Guardian Fire Services ยท 10 hours ago
AP Specialist
Nashville, TN
Full-time
Onsite
Senior Level
5+ years expJarrett Fire Protection, a Guardian Fire Services Company, is seeking an experienced Accounts Payable Specialist to join their team in Nashville. This role will support day-to-day accounts payable operations with a focus on project billing, vendor invoices, and subcontractor payments in a fast-paced construction environment.
Building MaterialService Industry
Responsibilities
Process high-volume vendor, subcontractor, and project-related invoices accurately and timely
Match invoices to purchase orders, contracts, and receiving documentation
Review and verify subcontractor invoices, including lien waivers, insurance certificates, and compliance documentation
Code invoices to the appropriate jobs, cost codes, and general ledger accounts
Assist with job cost tracking and support project managers with billing and cost inquiries
Prepare and process weekly or bi-weekly vendor and subcontractor payments
Reconcile vendor statements and resolve invoice discrepancies
Maintain organized AP files and documentation for audit and compliance purposes
Assist with month-end close activities related to accounts payable
Communicate professionally with vendors, subcontractors, and internal project teams
Support continuous improvement of AP processes and controls
Qualification
Required
Approximately 5 years of accounts payable experience, preferably in construction or project-based accounting
Hands-on experience with: Project billing, Vendor billing, Subcontractor billing and payments
Strong understanding of job costing and cost codes
Familiarity with lien waivers and construction compliance requirements
Experience working with accounting or construction ERP systems (e.g., Sage, Viewpoint, Procore, Spectrum, or similar)
Proficient in Microsoft Excel and general accounting software
High attention to detail and strong organizational skills
Ability to manage multiple projects and deadlines
Strong communication and teamwork skills
Preferred
Associate's or Bachelor's degree in Accounting, Finance, or a related field
Experience supporting multiple concurrent construction projects
Prior experience in a small-to-mid-sized construction or contracting environment
Benefits
Comprehensive Benefits: Including medical, dental, and vision insurance (100% company-paid options for dependents).
A 401(k) savings plan with employer match.
Generous PTO and paid holidays to support work-life balance.
Certification reimbursement, ongoing training, and opportunities for career growth.
Access to tools, resources, and support for success.
Company
Guardian Fire Services
Guardian Fire Services provides fire and life-safety services.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2025-12-08Acquired
Recent News
MarketScreener
2025-12-08
2025-12-08
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