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GitLab · 10 hours ago

Senior Executive Business Administrator, CPO

United States

Full-time

Remote

Senior Level

GitLab is an open-core software company that develops an AI-powered DevSecOps platform used by over 100,000 organizations. The Senior Executive Business Administrator will support the Chief People Officer by managing complex calendars, coordinating travel logistics, and ensuring effective communication across teams to enhance operational efficiency.

Cloud SecurityDeveloper ToolsDevOpsOpen SourceSaaS

Comp. & Benefits

Responsibilities

Support and work closely with GitLab’s Chief People Officer by anticipating needs, owning day-to-day operations, and ensuring priorities are executed smoothly

Manage complex calendars by vetting, prioritizing, and recommending meetings in line with GitLab meeting norms, while monitoring and resolving conflicts in advance

Transform high-level meeting descriptions and content links into clear, comprehensive agendas and briefing materials to ensure CPO preparedness for all internal and external meetings

Maintain frequent communication and structured check-ins with the CPO, proactively flagging items that need attention and tracking expectations and deliverables from functional peers

Monitor and maintain visibility into team progress by overseeing updates to agendas, trackers, and documentation, and supporting departmental reporting through formatted materials, reminders, and walkthroughs

Use AI tools extensively to automate routine tasks, synthesize information from multiple sources, and improve the quality and speed of decision support for the CPO

Coordinate end-to-end travel logistics, including transportation, accommodations, documentation, and security needs, while processing expenses and reimbursements in a timely, accurate manner

Partner with People Operations, IT, and other cross-functional partners to resolve logistical needs, support full-cycle recruiting and onboarding, and plan and execute virtual and in-person events, off-sites, and team activities

Contribute to the broader Executive Business Administrator community by building strong cross-functional relationships, sharing best practices, providing coverage for other EBAs, and participating in team initiatives

Qualification

Executive calendar managementTravel logistics coordinationAI tools proficiencyGoogle WorkspaceEvent coordinationCross-functional collaborationProactive approachClear communicationOrganizational skillsCollaborative mindset

Required

Experience supporting senior executives in complex, fast-paced environments, ideally including C-level leadership in People / HR organizations

Background managing executive calendars, travel, and expenses across time zones, with the ability to anticipate needs and manage competing priorities with minimal direction

Proficiency with Google Workspace, Zoom, Slack, Navan (or similar expense platforms), and comfort using AI tools to automate tasks and synthesize information

Experience coordinating cross-functional work, ensuring deliverables are tracked across teams, and compiling information from multiple sources for executive decision-making

Skill in end-to-end event and meeting coordination, including agendas, materials, logistics, vendor communication, and tracking action items

Experience supporting recruiting activities and onboarding, including scheduling interviews, coordinating with hiring teams, and facilitating new hire setup

Clear, concise written and verbal communication skills, with the ability to interact autonomously with internal and external partners while maintaining strict confidentiality

Approach that is proactive, organized, and collaborative, with the ability to work independently in a remote, dynamic environment and openness to varied backgrounds and transferable skills