Michigan Medicine · 22 hours ago
Admin Specialist Assoc Health
Ann Arbor, MI
Full-time
Hybrid
Entry, Mid Level
2+ years expMichigan Medicine is seeking a full-time Administrative Specialist Associate to provide skilled administrative support to the General Surgery Section Chief and Minimally Invasive Surgery Fellow. The role involves coordinating physician recruitment efforts, managing faculty calendars, and supporting various administrative tasks within the General Surgery section.
EducationHealth CareMedical
Responsibilities
Exercise initiative, independent judgment, diplomacy, a service-oriented attitude, and follow-through in providing general administrative support; including excellent attention to detail, the ability to prioritize and meet deadlines in a timely fashion
Screen, prioritize, and route all written, electronic correspondence, telephone calls, and verbal requests responding and/or acting on behalf of faculty as appropriate
Maintain faculty calendars, interviews, and other appointments/engagements as directed
With direction from the Section Chief and Section Administrator, coordinate physician recruitment efforts, including CV intake, supporting recruitment committee review, building itineraries, facilitation of recruiting visits, and collection of candidate feedback
Facilitate the Minimally Invasive Surgery Fellowship and Fellowship Interview process
Maintain content on the Minimally Invasive Fellowship page of the General Surgery website and other content development projects as designated
Responsible for creating and/or coordinating teaching round schedules, resident interviews, and Journal Club
Support and prepare faculty affairs documentation (re-credentialing, promotion packets, references, renew licensures, certifications, memberships, subscriptions, etc.)
Execute complex travel arrangements for faculty
Procure goods/services using UM Purchasing Card; reconcile P-Card statements using M-Pathways
Track monthly expenditures including faculty spending on research accounts
Reconcile Statement of Activity for CME and other project/grants and accounts as assigned
Utilize discretion and appropriate judgment regarding sensitive and/or confidential matters
Cross cover breaks and vacations with team of Administrative Assistants across the Section of General Surgery
Perform various personnel record transactions in the HRMS
Provide support in phases of the employment cycle (posting, recruitment, hire, onboarding, promotion, exit routing)
Responsible for ordering and maintaining office supplies
Perform other duties as assigned
Qualification
Required
Bachelors Degree and 2-4 years of relevant experience OR high school/GED and 6 - 8 years of professional administrative level work experience
Must have exceptional written and verbal interpersonal communication skills
Demonstrated experience delivering excellent customer service
Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines is required
Must be able to work independently with minimal supervision and as part of a dedicated team
Ideal candidate will have experience working in a team-oriented atmosphere and can manage a fast-paced work environment with the ability to promote professional relationships within a team environment
Attention to detail is essential
Must be proficient in use of PC and software including Microsoft Word, Excel, PowerPoint, Acrobat and Acrobat Reader
Preferred
Experience with MiChart
Emburse Expense Reporting
Human Resource Management System
Company
Michigan Medicine
Michigan Medicine is a health care system and academic medical center that provides medical education and more. It is a sub-organization of University of Maichigan.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Heather Ascani
Director, Business Operations - Applied Systems Biology Core
Jack Kufahl
Chief Information Security Officer
Recent News
2025-12-11
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