Planet Pharma · 8 hours ago
Administrative Assistant III
Los Angeles, CA
Contract
Onsite
Mid Level
$23/hr - $430/hr
4+ years expPlanet Pharma is seeking an Administrative Assistant III to provide general administration and organizational support to the department. The role involves managing clerical tasks, maintaining files, scheduling meetings, and ensuring compliance with FDA regulations.
BiotechnologyHealth CarePharmaceutical
Responsibilities
Provides administrative and clerical support to relieve department manager or staff of administrative details
Responsible for general organization of the department, including setting up and maintaining files, handling of mail, and distribution of information
Process a considerable amount of confidential and sensitive information in support of administrative activities
Compile and summarize data and assist in preparing regular and special reports requiring analysis and evaluation of data
Type letters, reports and records ensuring grammatical accuracy, conformance with established procedures and factual correctness
Maintain department and/or management’s calendars
Schedule meetings as requested, setup and reserve conference room as necessary
Prepare necessary documents for use in meetings; may attend meetings to take minutes or provide information as requested
Prepare materials and make arrangements for conferences and travel
Provide assistance with department phone and take messages as needed
Maintain inventory of office supplies
Coordinate the on-boarding process for new employees in the department
Prepare expense reports
Strict adherence to procedures and practices according to FDA regulations
Strong emphasis on documentation according to FDA regulations
Adhere to departmental corporate safety policies
Trains entry level personnel
Performs more complex and advanced job tasks
Support and comply to the requirements of ISO 14001 Environmental Management System
Qualification
Required
Associate's degree required
Minimum of 4 years of related administrative experience is required
In lieu of an Associate's degree, candidate must have a High school diploma or GED, and a minimum of 6 years of related administrative experience
Requires an in depth understanding of office management and administrative support
Must have excellent customer service skills
Ability to work independently with minimum supervision
Strong organizational, analytical, and problem-solving skills with the ability to make structured decisions on a routine basis
Must be proactive, results oriented, and have strong attention to detail
Self-starter with strong work ethic and the ability to exercise good judgment
Ability to effectively prioritize and manage multiple tasks to meet targeted deadlines
Strong interpersonal skills with the ability to interact with personnel at all levels in a team environment
Excellent verbal and written communication skills in the English language
Computer literacy with proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
Ability to lift /move up to 25 pounds
Ability to stand for extended periods - up to four (4) hours at a time
Manual dexterity to perform all job functions
Preferred
Bachelor's degree is preferred
Emphasis in Business Administration, Communications or closely related discipline is preferred
Company
Planet Pharma
Planet Pharma is a pharmaceuticals company.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Cynthia Lewis
Senior Executive Recruiter, Life Sciences - PPG Advisory Partners
Emma Morris
President, PPG Advisory Partners
Company data provided by crunchbase