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IHG Hotels & Resorts · 4 days ago

Accounting Clerk

Chicago, IL

Full-time

Onsite

New Grad, Entry Level

$27.67/hr - $29.98/hr

IHG Hotels & Resorts is seeking an Accounting Clerk to support various accounting functions. The role involves managing accounts receivable, accounts payable, income audits, and payroll processing, ensuring accuracy and compliance with financial regulations.

HospitalityHotelRestaurants

Responsibilities

Completes daily A/R transfer programs and maintains A/R records

Ensures prompt and accurate invoicing of all accounts

Performs billing of all outstanding accounts every 3 days and ensures all bills are processed within 3 day of departure

Processes all credit card corrections, payments and compression in OPERA on a daily basis

Reviews all OPERA PM accounts

Reviews and settles credit balance on a daily basis

Handles all billing inquiries and complaints. Documents and resolves all such situations, advises managers of problems. Gives all necessary answers to the client on a timely basis

Attends meetings and hotel training sessions as required by hotel management

Researches and resolves all guest inquiries

Prepares all documentation pertinent to inquiries settlement

Send all refunds documentation (credit card credit, check request…) to the assistant controller for review and approval on a daily basis

May act as departmental trainer for specific areas of expertise

Cooperates, coordinates and communicates with guests and other departments in matters concerning issues of credit, follows up on outstanding accounts and assist with credit requirements

Verifies the credit worthiness of all prospective hotel customers

Oversees the research of billings inquiries, returned checks and other claims with the A/R team

Collection of overdue accounts

Reviews billing for completeness and correctness

Reviews daily A/R payments: Checks received by mail, bank transfers and applies payments to appropriate charges

Conducts monthly credit meetings

Attends pre-convention meetings

Coordinates billing of group with client, conference services, sales and reservations

Coordinates with department management uncollectable accounts and potential quarterly write-off’s

Maintains and updates credit policy that is compatible with both the local market and IHG policies and procedures

Empties the cashier drop box in the security office with a witness and verifies the number of envelopes to the signature log

Counts the contents of the envelopes and makes sure that the content is the same that the cashier wrote on the envelope

Prepares the general cashier daily summary

Prepares bank deposit, ensuring that all checks are endorsed

Prepares the foreign exchange and calculates the corresponding amount in local currency for reimbursement

Prepares and distributes due backs, makes change for the front office and outlet employees

Counts contents of safe (general cashier house bank) on a daily basis

Disburses petty cash at general cashier hours

Completes audits every month for employees who have banks issued

Prepares house bank contracts for new cashiers and issues new banks upon requests authorized by the Director of Finance. Maintains accurate file of all current contracts

Prepares petty cash reimbursement for Director of Finance review

Assists with administrative tasks with the Accounts Payable specialist

Works with income auditing task to ensure work is completed when staff is on vacation of away from the office

Works with Accounts Payable to ensure all vendor statements are reconciled

Requests central A/P in Atlanta to set up supplier number for each supplier with form W-9 completed

Reviews documentation from receiving clerk for proper support and approvals

Responsible for the compliance with JP Morgan Chase credit card procurement and reconciliation

Reviews invoices received by mail and either circulates them to department heads for approval or matches with delivery notes

Posts and updates invoices and delivery notes, assigning account coding when necessary

Researches vendor statements and resolves discrepancies

Processes disbursements on a timely basis to maintain favorable vendor relations

Researches vendor inquiries and pending items on a timely basis

Runs control group register report, matching all entries with invoices and supporting documents for Finance leaders

Performs computer input of check requests from departments, i.e. TER’s, and ensures proper General Ledger account numbers and required signatures

Maintains orderly filing system for copies of checks, all supporting documents and invoices to be paid

Processes group commission payments

Attends meetings and hotel training sessions as required by IHG

Analyzes and balances all revenue

Ensures all taxes have been collected and balanced

Ensures all internal and external controls are in compliance

Generates reports

Resolves reporting discrepancies

Reconciliation of third party charges

Preparation of some assets and liabilities reconciliation

Reconciles any cash variances with cashier

Credit Card reconciliation

Assists Assistant Director of Finance with month end closing

Processes payroll for payment of employees

Verifying working hours and pay rates

Ensuring compliance with laws and regulations

Rectifying payroll discrepancies

Issuance of paychecks to Managers

Maintaining employee records

Processes payroll deductions

Assists Assistant Director of Finance with Labor meetings

Payroll balancing/audit

Assists Managers with timekeeping system

Reviews attendance records

Qualification

Accounting experienceMicrosoft WordMicrosoft ExcelCommunication skillsOrganizational skillsMulti-taskingPhone etiquetteCultural awarenessTeam playerConfidentialityAttention to detail