Apply on Employer Site

Volunteers of America-Greater New York · 1 day ago

Government Receivables & Collections Supervisor

New York, NY

Full-time

Hybrid

Senior Level

5+ years exp

Volunteers of America-Greater New York (VOA-Greater New York) is an anti-poverty organization working to end homelessness in the New York area by 2050. They are seeking a Government Receivables & Collections Supervisor to oversee all aspects of government receivables, ensuring timely and accurate submission of invoices, while optimizing the organization's cash position through coordination with internal teams and communication with funders.

Home ServicesNon ProfitSocial

Responsibilities

Track all government receivables and coordinate with internal departments to ensure invoices are submitted in accordance with government funder deadlines

Analyze trends in payment delays, denials, or funding reductions across funders and contracts. Investigate and resolve any roadblocks that may prevent the collection of receivables, escalating matters to executive leadership when necessary

Develop expertise in the billing modules used by each funder and ensure compliance with their requirements

Connect regularly with funders to inquire about payment status and maintain strong working relationships

Reconcile government receivables to the general ledger in collaboration with the finance team and investigate and resolve discrepancies. Ensure receivable balances accurately reflect billed, collected, and outstanding amounts in preparation for audits, close processes, and funder reviews

Provide up-to-date receivables and collections information to executive leadership, including status updates and recommendations

Track all funder-related matters, including budgets, budget modifications, subcontractor submissions, and approvals, to ensure proper billing and maximize cash flow

Lead and update the weekly cash flow analysis by inputting actual and anticipated collections over a projected 15-week period

Collaborate with finance, program, and other administrative teams to optimize VOA-GNY’s cash position

Maintain a comprehensive tracker of all government contracts, including contract amounts and terms, to provide clear understanding of potential exposure and risks associated with government-related activities

Maintain and review funder budgets in accordance with funder-required documentation, ensuring compliance and consistency across all submissions

Prepare and submit supporting documentation for audits and funder reviews as needed

Qualification

AccountingGovernment receivablesCollectionsCash flow analysisFinancial reportingExcel proficiencyBilling modules experienceAnalytical skillsPC-based accounting systemsCommunication skillsInterpersonal skillsProject management

Required

Bachelor's degree required; Accounting/Finance major preferred

Minimum five years of experience in NYC or NYS government receivables, collections, or contract billing in a not-for-profit or multi-governmental contract environment

Strong analytical, communication, and interpersonal skills

Experience with billing modules and funder-specific systems

Advanced proficiency in Excel/Word; familiarity with PC-based accounting systems

Ability to manage multiple projects under tight deadlines

Experience with cash flow analysis and financial reporting