Administrative Assistant jobs in United States
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Vaco by Highspring ยท 13 hours ago

Administrative Assistant

positionQuincy, MA
timeFull-time
remoteOnsite
seniorityNew Grad, Entry Level

Vaco by Highspring is seeking an Administrative Assistant in Quincy, MA to provide operational and financial support. The role involves processing data, invoices, and payments while ensuring compliance and maintaining strong organizational practices.

Staffing & Recruiting
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H1B Sponsor Likelynote
Hiring Manager
Madison Komara
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Responsibilities

Enter, review, and maintain accurate data across internal systems while performing AP/AR tasks, including invoice coding, payment posting, and reconciliation
Process vendor invoices, schedule and execute payments, and maintain accurate vendor records
Add and set up new vendors in Yardi, UKG, and other internal platforms while ensuring compliance with company requirements
Communicate with vendors to obtain documentation, resolve issues, and address discrepancies related to invoices or payments
Support the Finance team with reporting, document preparation, data tracking, and reconciliation activities
Assist with month-end and year-end financial processes as needed
Utilize Yardi, UKG, and Microsoft Excel to complete daily tasks, run reports, and ensure data integrity across ERP systems and spreadsheets

Qualification

YardiUKGExcelAP/AR workflowsAttention to detailOrganization skillsCommunication skills

Required

Strong attention to detail, organization, and communication skills
Ability to work both independently and collaboratively in a fast-paced environment

Preferred

Previous administrative or accounting support experience preferred
Familiarity with AP/AR workflows
Experience with Yardi, UKG, and Excel highly beneficial

Benefits

Discretionary bonuses
Medical, dental, and vision benefits
401(k) retirement plan

Company

Vaco by Highspring

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Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
location
Brentwood, Tennessee, US
people-size5001-10000 employees
web-link
https://vaco.com

H1B Sponsorship

Vaco by Highspring has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)

Funding

Current Stage
Late Stage
Company data provided by crunchbase