Wellstar Health System · 5 days ago
Administrative Assistant
Marietta, GA
Full-time
Onsite
Mid, Senior Level
5+ years expWellstar Health System is dedicated to enhancing the health and well-being of every person they serve. The Administrative Assistant III will perform complex administrative and clerical duties for the Vice Presidents, assist with department budget preparation, and manage scheduling and office logistics.
FitnessHealth Care
Responsibilities
Provide executive leader (VP) support including but not limited to their schedules, job duties, keeping them on track, and providing reminders about upcoming events
Efficiently manage, organize, plan, schedule, coordinate and maintain information for the leader
Assist with developing presentations and meeting materials
Set up a system agreeable to both leader and assistant on how to organize work flow including but not limited to filing, incoming and outgoing mail and correspondence, to do list and emails
Purchase items and process invoices while adhering to budgetary constraints
Manages calendars and complex scheduling arrangements involving multiple parties ensuring that there are no double bookings
Maintain a list of all frequent contacts
Coordinate meetings related to the executive/leader supported with administrative staff, physicians and outside associations
Schedule meetings, meeting preparation (send out reminders, packets, set-up equipment, minutes)
Keep office supplied, manage office logistics and procurement/fulfillment
Proactively project cross coverage in the event other assistants are absent or attending meeting
Represent the leadership and the hospital in a highly professional manner, including professional attire
Ensure quality customer service Project Support
Support special projects with administrative functions
Track both simple and complex metrics and measurements defined by the committee and cabinet members
Communicate project and event timelines and deadlines
Track and distribute project progress including milestones
Attend and take minutes during committee meetings
Respond to requests for assistance from cabinet and committee team members in a timely manner utilizing excellent organization and follow-through skills
Performs other duties as assigned
Complies with all Wellstar Health System policies, standards of work, and code of conduct
Qualification
Required
High School Diploma General or Bachelors Other-Preferred
Minimum 2 years of college or equivalent work experience Required
Minimum 5 years of experience as a project or administrative assistant
Considerable desktop experience required with extremely strong skills in Word, Excel, Power Point and other Microsoft tools Required
Very strong organizational and communication skills, both written and verbal Required
Ability to interface with leaders, physicians and staff from a service excellence perspective Required
Self-directed, demonstrated ability to work autonomously and prioritize multiple assignments without little supervision
Exceptional skills with follow-through and attention to detail
Ability to work collaboratively with and through other people
Extensive computer experience with expertise in Word, Excel, Power Point
Confident and accomplished in multitasking and prioritizing as well as efficiently working collaboratively with a broad team of professional, clinical and non-clinical
Preferred
Minimum 2 years of experience in healthcare setting preferred
Company
Wellstar Health System
The largest health system in Georgia.
10001+ employees
H1B Sponsorship
Wellstar Health System has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (22)
2024 (18)
2023 (13)
2022 (14)
2021 (18)
2020 (12)
Funding
Current Stage
Late StageLeadership Team
Candice L. Saunders
President and CEO
Alan Muster
SVP Specialty Division
Recent News
BiometricUpdate.com
2025-10-28
Company data provided by crunchbase