Talent Groups · 10 hours ago
Meetings Coordinator
Chicago, IL
Contract
Hybrid
New Grad, Entry LevelTalent Groups is seeking a Meetings Coordinator to support their registration and housing team. The role involves responding to inquiries, providing administrative support, and managing meeting schedules while ensuring a high level of customer service.
IT Management
Hiring Manager
Tina Rodgers
Responsibilities
Monitor and respond to M3 Inbox and inquiries in Outlook
Main point of contact for Workplace Solutions and Meeting Owners – answer questions re: M3, directing people to the right resources
Monitor M3 requests in Cvent, ensuring they are moving through the proper workflow for sourcing
Support the M3 Budget Specialist role with data entry in Cvent and meeting request close-out process
Support registration and housing team
Work with team and vendors to manage meeting schedules
Participate in all meetings
Set up / manage WW info email
Serve as primary contact for Customer Service Team inquiries and approvals
Develop and update FAQs
Registration & Housing Overview
Training Decks
Timeline in Monday.com
Presentation Decks
Collaborate with R&H team on desired reporting metrics
Assist with the dissemination and cadence of the report
Create Badge Security documents
Source and order badge components
Provide budget updates to R/H Project Manager
Source and order office suppliers, if needed
Order temp staff uniforms
Assist with compiling final registration reporting
Support registration and housing leads with final program close-out
Provide input for an in -depth post WW26 event debriefs with all vendors and R&H team
Qualification
Required
Advanced knowledge of Cvent
Proactive and willing to learn registration and housing technology principles
Strong organizational skills
Enjoys working with a high level of attention to detail in a fast-paced, highly visible environment
Ability to manage multiple project priorities and deadlines across multiple workstreams
Stellar customer service and team player
Proactively self-motivated to take initiative and problem solve independently as well as in team situations
Working knowledge of Microsoft Office suite of services (PowerPoint, Excel, Word, Teams, SharePoint, One Drive, etc.)
Company
Talent Groups
Talent Groups delivers exceptional experiences by solving the toughest IT talent and technology challenges across all industries.
Founded in 2018
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2018-07-01Acquired
Leadership Team
Matthew James Ripaldi
Chief Executive Officer
Recent News
2024-05-20
Company data provided by crunchbase