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American Society of Clinical Oncology (ASCO) · 10 hours ago

Meetings Associate

Alexandria, VA

Full-time

Hybrid

Entry Level

1+ years exp

The American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research and education. They are seeking a highly organized and service-oriented Meetings Associate to support the planning and delivery of meetings for the global oncology community, ensuring events are executed seamlessly and providing exceptional customer service.

Health CareNon ProfitOncology

Culture & Values

H1B Sponsor Likely

Responsibilities

Provide administrative support to the Meetings Department, including tracking department credit card expenses and other duties as needed

Coordinate and schedule appointments, including recurring routines, monthly meetings, ASCO holidays, and meeting-specific appointments

Provide ongoing logistical support for all ASCO Meetings including developing 101 documents and coordinate review from staff, coordinate shipping (including outreach to staff, drafting instructions, creating manifests, printing labels, etc.), department supply orders, and other duties as assigned

Provide logistical support the conference center team, such as: creating function sheets, ordering catering, making housing accommodations, and providing in-person support to meetings in the ASCO Conference Center

Content entry and maintenance of the Calendar of Events on ASCO.org

Assist with Annual Meeting logistics tasks as needed

Provide superior customer service to both internal and external customers both in person, in email and by phone, including answering the Meetings customer service phone line and responding to emails in the general Meetings Services email account

Qualification

Microsoft Office proficiencyCustomer service experienceOrganizational skillsTime management skillsAnalytical skillsCommunication skillsInterpersonal skillsProblem-solving skillsAdaptability

Required

Bachelor's degree or equivalent years of experience

1 year of related administrative experience

Proficiency with Microsoft Office applications and comfortable learning new technology

Strong communication skills, including written, with ability to clearly convey and receive information

Excellent customer service and interpersonal skills with professional, friendly, enthusiastic attitude

Adaptable to different work styles and able to work with various different stakeholders and personalities, taking direction from multiple people

Commitment to work effectively within a team environment to meet timelines and deliverables with a focus on customer service

Excellent organizational skills and attention to detail

Excellent time management skills with a proven ability to meet deadlines, multi-task and prioritize to achieve goals and objectives

Receptive to open and regular feedback

Willingness and ability to learn new technologies and tasks that are added to workload

Strong analytical and problem-solving skills

Must lift up to 25 lbs

Extended periods seated or standing at a desk

High use of computer and other office technology equipment

Preferred

Customer service and/or hospitality/service industry experience

Prior experience working in fast-paced environments with a sense of urgency

Benefits

Hybrid Work Environment

Open Leave Policy

Paid Family Leave

13 Paid Holidays per Calendar Year

Staff Appreciation Days

401(k): 7.5% Employer Contribution

Medical/Dental/Vision

Employee Assistance Program

Fertility and Family Forming

Healthcare Concierge

Flexible Spending Account(s)

Healthcare Savings Account

Disability and Life Insurance

Company

American Society of Clinical Oncology (ASCO)

Glassdoor4.1

Founded in 1964, the American Society of Clinical Oncology (ASCO) is committed to making a world of difference in cancer care.

Founded in 1964

Alexandria, Virginia, USA

201-500 employees

http://asco.org

H1B Sponsorship

American Society of Clinical Oncology (ASCO) has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2023 (1)

2022 (2)

2021 (4)

2020 (3)