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San Diego Supercomputer Center · 13 hours ago

Administrative Analyst - 138083

San Diego, CA

Full-time

Onsite

Senior Level

$79K/yr - $111K/yr

7+ years exp

UC San Diego is a leading institution in education and research, and they are seeking an Administrative Analyst to provide operational support for divisions in the Department of Medicine. The role involves managing financial transactions, supporting faculty and staff, and ensuring compliance while maintaining confidentiality in a fast-paced environment.

Big DataDatabaseInformation Technology

Comp. & Benefits

Responsibilities

Provide operational support for divisions in the Department of Medicine

Participate in strategic planning, resource management, and decision support efforts in partnership with division leaderships

Provide analytical, programmatic, administrative and fiscal support

Analyze and report on divisions' finances and provide reports as needed

Process financial and HR-related transactions (coordinate staff and faculty recruitments)

Support the academic file review process

Assist with travels and expense reimbursements

Manage websites/social media

Provide administrative support to faculty

Manage division compliances

Manage administrative activities on a wide range of issues which are highly confidential and extremely sensitive, independently evaluating and managing shifting priorities

Ensure the efficient and effective functioning of the day-to-day activities of the divisions; executing financial requests, providing faculty compensation support, managing events, facilitating communications, partnering with IT, and creating new workflows

Maintain confidential personnel files

Independently respond to a variety of information requests and disseminate information through interpersonal, telephone and electronic communications

Route calls, information/data requests, and issues to the appropriate personnel

Act as a key liaison between Medicine and entities within and outside of UCSD, including other UC academic institutions and outside collaborators

Manage special projects as they arise

Perform short- and long-term planning for the organization

May supervise staff or students

Qualification

Financial analysisHuman resources policiesAdministrative operationsWebsite managementEvent planningCustomer serviceMulti-taskingInterpersonal skillsProblem-solvingConfidentiality

Required

Seven years of related experience, education/training, OR an Bachelor's degree in related area plus three years of related experience/training

Ability to use discretion and maintain confidentiality

Ability to update websites using University approved platforms

Solid organization skills and ability to multi-task with demanding timeframes

Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills

Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines

Solid knowledge of common University-specific computer application programs

Strong skills in short-term planning, analysis, problem-solving, and customer service

Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees

Ability to use sound judgement in responding to issues and concerns

Technical/professional knowledge of the nonstandard aspects of administration

Preferred

Knowledge of general accounting and payroll policies

Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management

Thorough knowledge of the Medicine clinical and academic activities