Confidential Jobs · 3 days ago
Executive Personal Assistant - UHNW
Los Angeles, CA
Full-time
Onsite
Mid Level
$100K/yr - $125K/yrConfidential Jobs is seeking an exceptional Personal Assistant to support a globally recognized, high-profile artist. This immersive and fast-paced role requires a highly capable individual who can manage a wide range of personal, professional, logistical, technical, and creative tasks independently.
Computer Software
Hiring Manager
Maria Manukyan
Responsibilities
Manage complex scheduling, travel, and logistics with frequent changes
Coordinate flights, hotels, transportation, and itineraries, often on short notice
Handle emails, messages, and calls with professionalism and discretion
Manage personal tasks and errands as needed
Track details, deadlines, and follow-ups without reminders
Support art-related logistics including installations, packing, shipping, and coordination
Assist with exhibition preparation, studio organization, and documentation
Take high-quality photographs for documentation, reference, and internal use
Assist with layout, editing, and organization of materials using Adobe InDesign
Maintain organized records of artworks, files, and assets
Confidently operate MacOS and Apple devices
Troubleshoot tech issues across devices, software, and platforms
Maintain clean, well-organized digital systems and folders
Learn new tools and workflows quickly
Research vendors, services, locations, and resources
Vet options and present clear recommendations
Resolve issues independently, including scheduling conflicts, errors, or service problems
Travel frequently, including evenings and weekends
Support extended workdays, events, and location-based needs
Remain composed, discreet, and professional in all settings
Qualification
Required
Strong MacOS and Apple ecosystem proficiency
Advanced organizational skills and attention to detail
Confident using Adobe InDesign; other Adobe tools a plus
Strong photography skills with a good eye for composition and detail
Calm under pressure; adaptable to changing priorities
Excellent judgment and common sense
Discreet, trustworthy, and emotionally intelligent
Comfortable handling both administrative and personal tasks
Clear, direct communicator across text, email, and phone
Creative taste paired with operational discipline
Experience supporting a senior executive, artist, founder, or high-profile individual preferred
Background in creative, art, design, or cultural environments strongly preferred
Proven ability to manage multiple priorities independently
Non-traditional schedule required
Frequent travel required, including nights and weekends
Must be Los Angeles–based and available on-site
Ability to lift, move, and handle materials when needed
Valid passport required or ability to obtain one
Reliable transportation required
Benefits
Healthcare: Medical, dental, and vision coverage
401(k): Eligibility after 60 days (employee contributions only)
Paid Time Off: 15 days annually + flex holiday of your choice
Company
Confidential Jobs
Confidential Jobs is operated by ExecThread, Inc. (https://execthread.com).
Founded in 2015
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Amy Nelson
Managing Partner
Brandon Nolan
Chief Information Security Officer
Company data provided by crunchbase