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San Antonio River Authority · 22 hours ago

Contract Specialist I - Senior

San Antonio, Texas Metropolitan Area

Full-time, Contract

Onsite

Entry, Mid, Senior Level

1+ years exp

San Antonio River Authority is seeking a Contract Specialist I - Senior to assist the Procurement/Contracting team with contracting and procurement functions while ensuring compliance with applicable laws and policies. The role involves managing vendor registration, processing employee requests, and preparing low-risk contracts under mentorship.

GovernmentWaterWater Purification

Responsibilities

Prepare, under the mentorship and direction of the Team Lead, low-risk contracts, for routine goods and services using established templates, extensions, modifications and amendments, supplemental funding requests, key personnel notifications, close-outs, and other actions are handled promptly

Administer third-party contract software(s) and ensure contract compliance and SWMBE reporting

Ability to collect data from various systems and display in meaningful form or reports and take appropriate action in updating system with collected data. Includes use of Microsoft Excel or working with internal resources to develop reports

Processing of contract actions from entry to execution to include but not limited to manual entries into Agency’s financial software system and electronic signature systems under the mentorship and direction of the Team Lead

Ensures purchasing policies and procedures are followed by the River Authority staff

Communicates with internal/external stakeholders concerning procurement and contract matters. Provides guidance and takes appropriate action as needed

Manages vendor databases

Manages insurance certificates

Ensure contracting files are complete and meets record retention requirements

Consults with Team Lead/Procurement Supervisor to verify legal sufficiency of contracts and agreements

Provides support and guidance to internal customers on the contracting process

Document vendor performance and incidents through maintenance of database, log, or other methods

Ensures that all vendors, contractors, and professional service providers comply with the SWMBE policy established by the River Authority

All other duties as assigned

Qualification

Government contract managementVendor managementContract complianceMicrosoft ExcelReport generationBasic accountingCommunication skillsOrganizational skills

Required

Bachelor's degree

one (1) year of progressively responsible experience in government contract management and/or purchasing

State of Texas CTCD certification or other recognized certification is required or obtained within first year

Must have and maintain a valid driver's license and an insurable driving record

Knowledge of Microsoft Office

Knowledge of contract and vendor management

Knowledge of records retention best practices

Knowledge of Procurement Cards

Knowledge of grants

Skills in communicating orally and in writing

Skills in organization and filing

Skills in basic accounting

Skills in report generation

Ability to function in a principle-based organization that has a culture built on character and SARA Core Values of Stewardship, Integrity, and Excellence

Preferred

Bachelor's degree and three (3) years of progressively responsible experience in government contract management and/or purchasing qualifies for the Contract Specialist II position

Bachelor's degree and five (5) years of progressively responsible experience in government contract management and/or purchasing qualifies for the Senior Contract Specialist position