AerSale, Inc. · 1 week ago
Executive Administrative Assistant
Doral, FL
Full-time
Hybrid
Mid Level
3+ years expAerSale, Inc. is a global leader in aviation products and services, focusing on aftermarket support. They are seeking an Executive Administrative Assistant who will provide comprehensive administrative support to the CEO and COO, manage calendars, coordinate meetings, and enhance the executives' reputation through proactive engagement and effective communication.
AerospaceManufacturingSales
Responsibilities
Completes a broad variety of administrative tasks for the CEO and COO including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
Anticipating the executives’ needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues
Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans
Enhances executives’ and company’s reputation by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments
Represents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office
Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts
Improves quality results by studying, evaluating, and re-designing processes, implementing changes
Effectively handle Board of Directors related activities and communications with a high degree of professionalism, accuracy and confidentiality
Updates job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks; participating in professional organizations
Perform additional duties as assigned
Qualification
Required
Bachelor's degree
Excellent verbal and superior writing and report presentation skills are essential
Polished professional having significant experience (minimum 3 years) supporting a C-level fast paced executive
High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role
Demonstrated success where personal results and accountability are evident
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Strong sense of teamwork
Can operate independently and remotely from a supervisor
Advanced PC skills in Microsoft Office, including Word, PowerPoint and Excel
Proficient with technology including mobile devices
Preferred
Company start-up experience preferred
Benefits
Medical Insurance
100% Employer Paid Dental, Vision, Life, Short and Long Term Disability Insurance
401K with Employer Contribution
Employee Stock Purchase Plan (ESPP)
Education Reimbursement (related field)
Employee Referral Program and Recognition Program
Paid Holidays and 15 Paid Time-Off Days annually
Company
AerSale, Inc.
A global leader and market innovator specializing in aviation products and services to meet the growing demand for aftermarket support in global passenger, cargo, and government segments.
501-1000 employees
Funding
Current Stage
Public CompanyTotal Funding
$491M2023-05-30Post Ipo Secondary
2022-11-15Post Ipo Equity
2022-08-16Post Ipo Equity
Leadership Team
Nicolas Finazzo
Chairman & Chief Executive Officer
Recent News
Business Wire
2025-11-08
Business Wire
2025-08-07
MarketScreener
2025-04-03
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