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Northwest Regional Education Service District · 2 days ago

Administrative Specialist - Special Student Services - Washington Service Center - Hillsboro

Hillsboro, OR

Part-time

Onsite

Mid Level

$21.82/hr - $26.07/hr

Northwest Regional Education Service District is an equal opportunity employer committed to building an inclusive community. The primary purpose of this position is to perform a variety of advanced administrative support duties requiring thorough knowledge of the organization and its procedures, while also assisting in ESD and state and federal reporting or compliance.

EducationService IndustryTraining

Responsibilities

Provide a variety of clerical tasks and secretarial duties for the assigned Administrator to include: maintaining calendar, scheduling meetings, assisting with documentation, correspondence, phone calls, paper and electronic filing, collection of data, meeting minutes, and preparation for meetings

Independently prepare, maintain, and disseminate records/files; establish and update manual and electronic recordkeeping systems; retain and retrieve files, data, and related information requiring knowledge of department procedures

Compoose, review, edit, and proofread documents and reports using correct business English, including composition, spelling, grammar, punctuation, and letter format as needed for correspondence, compliance, or other reporting

Process requisition, reimbursements, purchase orders, invoices, and reports including appropriate documentation and assuring appropriate approval and account coding using the fiscal software system and intermediate to advanced functions in spreadsheets

Update website for program/department specific information

Update or develop forms for use in the delivery of assigned tasks

Assist other personnel in order to ensure efficacy of NWRESD work; this may include training other employees in advanced applications, processes, or procedures

Extensive detailed data entry and retrieval from software system(s) utilized by NWRESD; trains others on the use of software system(s) requiring deep and through knowledge of all of the features of the software

Compile data and prepare reports utilizing advanced features in software solutions used by NWRESD; including retrieval and manipulation of data in spreadsheets for a variety of purposes such as state and federal reporting and monitoring for compliance

Process documents and reports submitted by other NWRESD employees for accuracy and compliance, communicating with other staff regarding corrections; disseminate information to appropriate parties

Liaison to component school district and/or other educational parties to support program functions and/or projects including regular reporting and check-in regarding projects

With the support of the administrator, access the support of Administrative Assistants to support the completion of tasks

Develop and organize systematic processes to manage schedules and timelines

Assist as requested with meeting registration, set-up and clean up

Maintain a calm professional environment during time when interruptions, disruptions, and a stressful environment interfere with the flow of work

Cultivate and model respectful work and learning environments

Perform other related duties as assigned

Qualification

Google Workspace SuiteMicrosoft Office SuiteData entryFirst Aid/CPR certificationOrganizational skillsProfessionalismHuman relationsCommitment to diversityIndependent judgmentProblem-solving

Required

Minimum requirement of a high school diploma or equivalent

Background and Criminal History Verification clearance

Valid drivers license, vehicle available for use on the job, and accompanying automobile insurance

Demonstrate a commitment to diversity, equity, inclusion, and belonging through continuous development, modeling inclusive behaviors, and proactively managing bias

Ability to work with very high degree of accuracy and organizational skills

Ability to work independently on complex tasks

Ability to operate a variety of office equipment including computer, copier, FAX, and other related equipment or machines

Ability to exhibit professionalism and effective human relations

Confer regularly with supervisor and/or designee

Skillfully utilize educational technology and software as required by the position

Possess advanced experience with Google Workspace Suite and Microsoft Office Suite - including documents, drives, spreadsheets, and email

Possess organizational skills for effectively managing multiple tasks

Possess experience with data entry

Ability to compose a finished product from rough copy or verbal instructions

Record of ability to work under pressure and tight timelines

Ability to maintain the integrity of confidential information and able to respond sensitively to questions about student, family, and staff matters