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Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates · 9 hours ago

Administrative Project Coordinator

New York, United States

Full-time

Hybrid

Entry, Mid Level

$85K/yr - $100K/yr

2+ years exp

Skadden, Arps, Slate, Meagher & Flom LLP is one of the most prestigious law firms in the world, known for its innovative and high-quality legal services. They are seeking an Administrative Project Coordinator to provide high-level administrative support to attorneys, including managing complex tasks, travel arrangements, and document management.

ConsultingLaw EnforcementLegal

Comp. & Benefits

Responsibilities

Perform assignments that are varied and complex in nature, often while under time critical deadlines

Coordinate complex travel requests including, but not limited to, the procurement of visa-related materials and passport renewal applications

Troubleshoot software and hardware being used by attorneys, in consultation with technology staff

Assist with document management and records retention for administrative files

Develop project strategies to ensure efficient completion of tasks

Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work

Acquire and deploy an understanding of all practice areas of the Firm along with knowledge of practice-specific tasks

Coordinate with other Firm offices, both domestic and international, as required

Assist with Department initiatives and special projects

Assure that all completed projects adhere to accepted professional standards

Assist with preparing materials for presentations and conferences

Enter attorneys' time records and submit attorneys' expense reports

Assist with attorneys' calendaring and scheduling requests

Assist with attorneys' administrative requests

Perform responsibilities of other support services when needed, including printing, scanning, duplicating, quality control, faxing, and hand-delivering packages

Organize and facilitate conference and video calls

Answer, screen, place phone calls, and take detailed messages

Monitor, assign, and complete job requests received through the Supplemental Work Assistance Team service

Assist with processing and payment of vendor invoices

Open, read, and route mail, as directed

Demonstrate strong interpersonal, written and verbal communication skills to facilitate effective work relationships with others

Manage Firm resources responsibly

Comply with and understand Firm operations, policies and procedures

Perform other related duties, as assigned

Prepare engagement letters and new matter memos for new clients and matters

Assist with new-business conflicts process

Assist in promoting business development, entering contacts, and business activities in InterAction and coordinating with Marketing department, as required

Coordinate with Conference Services for internal and client meeting requests, including but not limited to audio-visual, catering services, and external vendors

Coordinate client-related business meals and maintains up-to-date knowledge of Firm- and attorney-preferred restaurants

Receive and interact with incoming clients and visitors

Qualification

Document managementProject coordinationHigh proficiency in ExcelCustomer serviceNotary PublicCommunication skillsOrganizational skillsProfessionalismAttention to detailFlexibilityTeamwork

Required

Ability to provide upper-margin customer service

Ability to synthesize information so as to prioritize and organize tasks

High proficiency with relevant Firm computer software programs such as Outlook, Excel (including, but not limited to, PivotTables, Filters, Conditional Formatting) and PowerPoint, with the ability to learn new software and operating systems

High level of professionalism

Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations

Initiative and confidence to assume a high level of responsibility in a fast-paced environment

Ability to handle confidential/sensitive matters

Ability to read, interpret, convey and follow instructions

Excellent attention to detail; is neat and accurate

Ability to communicate effectively and maintain a calm and professional demeanor

Ability to work well independently, as well as effectively, within a team

Ability to handle multiple projects, assignments and shifting responsibilities and deadlines

Ability to work well under pressure

Strong organizational skills

Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Flexibility to travel as required

Ability to work in office

Must be a Notary Public licensed in New York State or able to obtain a commission within six months of joining the Firm

Bachelor's Degree

Minimum two years' related experience in a law or professional services firm

Benefits

Competitive salaries and year-end discretionary bonuses.

Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.

Generous paid time off.

Paid leave options, including parental.

In-classroom, remote, and on-demand learning and professional development opportunities.

Robust well-being classes and programs.

Opportunities to give back and make an impact in local communities.

Company

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates

Glassdoor3.8

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates delivers the highest quality advice and novel solutions to legal challenges, enabling clients to achieve their business goals.

Founded in 1948

New York, New York, USA

1001-5000 employees