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Tryfacta, Inc. · 1 week ago

Executive Secretary and Administrative Assistant

Albany

Full-time

Onsite

New Grad, Entry Level

Tryfacta is a leading Workforce Management Solution provider specializing in various sectors. They are seeking an Executive Secretary and Administrative Assistant to perform clerical functions, manage office calendars, and assist program staff with administrative tasks.

ConsultingHuman ResourcesRecruitingStaffing Agency

H1B Sponsor Likely

Responsibilities

Perform clerical functions such as preparing letters, reports, labels, and information folders for program trainings

This position will process incoming bureau mail, arrange conference calls, schedule meetings, maintain office calendars, monitor, and distribute incoming and outgoing faxes, and provide clerical assistance as needed to program staff

Additionally, this Administrative Assistant position will use the Web-Based CACFP Information and Payment System (CIPS) to carry out the following job duties: audit claims for payment, process claim recoveries, create, and utilize reports, monitor provider listings for updated information, review closure audits and provide technical assistance to resolve claim error messages

Qualification

Microsoft OfficeAdministrative functionsChild Nutrition ProgramOnline payment processingDocstar eFile ManagementSharePointClerical assistance

Required

Routine administrative functions, which include prioritizing multiple assignments, scheduling meetings and conference calls, maintaining electronic schedules/calendars and various tracking systems, answering telephone calls, typing correspondence, and independently responding to questions

Screening incoming correspondence and documentation for completeness. Conducting research and preparing reports to verify the accuracy of information provided, referring to appropriate staff for processing, and following up as necessary to assure a timely response

Completing work assignments in a Child Nutrition Program electronic management system and other necessary administrative functions as assigned

Knowledge of Microsoft Office programs, including but not limited to Outlook, Word, and Excel

Preferred

Experience working for a federally funded child nutrition program, such as the Child and Adult Care Food Program

Experience working in a fast-paced office setting conducting a wide range of administrative tasks to support program operations

Experience using Microsoft Office programs, including Outlook and Word, in addition to an online payment processing system such as the Child and Adult Care Food Program Information and Payment System, and storage systems such as Docstar eFile Management Software and SharePoint

Benefits

Free parking provided

Company

Tryfacta, Inc.

Tryfacta Inc. is a dynamic, woman-owned small business at the forefront of technology and digital transformation.

Founded in 1996

Pleasanton, California, USA

1001-5000 employees

https://www.tryfacta.com

H1B Sponsorship

Tryfacta, Inc. has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)