GEM Plumbing & Heating Services, LLC · 2 months ago
Purchasing Administrator (Mechanical Buyer)
1 Wellington Road, Lincoln, RI 02865, USA
Full-time
Hybrid
Mid Level
3+ years expGEM Plumbing & Heating Services, LLC is seeking a Purchasing Administrator to support the procurement of materials for mechanical construction projects. The role involves preparing purchase orders, coordinating with project managers, and maintaining vendor relationships to ensure timely delivery and compliance with budgetary limits.
ConstructionConsumerElectrical DistributionIndustrial DesignMechanical Engineering
Responsibilities
Prepare and issue purchase orders based on project material lists, submittals, and approved vendor pricing
Coordinate with project managers and foremen to confirm material specifications, quantities, and delivery schedules
Track and monitor purchases from initial requisition through delivery, verifying accuracy against purchase orders
Maintain purchasing records, vendor information, pricing databases, and warranty documentation
Review vendor quotes and purchasing agreements to ensure compliance with company standards and budgetary limits
Communicate proactively with suppliers to resolve discrepancies, delays, or quality issues
Develop and maintain strong relationships with key vendors and internal stakeholders to ensure consistency and reliability
Assist in negotiating pricing, terms, and delivery schedules to achieve cost savings and operational efficiency
Monitor inventory levels and coordinate replenishment for high-usage materials and consumables
Ensure all purchases comply with company purchasing policies, project budgets, and contractual obligations
Qualification
Required
3+ years of experience in purchasing, procurement, or supply chain management-preferably within the mechanical, HVAC, or construction industry
Strong knowledge of construction materials, mechanical equipment, and vendor supply chains
Proficient in Microsoft Office Suite and purchasing/ERP systems (e.g., Intacct, ServiceTitan, or similar)
Excellent negotiation, communication, and relationship-building skills
Highly organized with strong attention to detail and follow-through
Ability to manage multiple priorities in a fast-paced, deadline-driven environment
Strong analytical skills and ability to interpret project budgets, cost reports, and purchase trends
Company
GEM Plumbing & Heating Services, LLC
GEM Plumbing & Heating is a family owned business with a new mission to provide its large customer base with true 24-hour emergency service.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Eric Peloquin
Director of HVAC Operations
Company data provided by crunchbase