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Opifex-Synergy · 2 days ago

Administrative Assistant - Tampa, FL - Pumps

Tampa, FL

Contract

Onsite

New Grad, Entry Level

Opifex Synergy is a respected company in the pump division offering career advancement and professional development. The Administrative Assistant provides essential support to the sales and operations team by managing documentation, assisting customers, processing transactions, and ensuring smooth office operations.

Business DevelopmentConsultingTransportation

Responsibilities

Support office operations by creating rental contracts and equipment reservations

Assist sales team with invoice discrepancies and issue resolution

Communicate account status and updates with credit department

Complete daily contract audits to verify accuracy

Maintain open and closed customers, vendor, and billing files

Assist management with maintaining daily operational dispatch log

Support operations with outgoing and incoming transfers

Complete general office duties, such as answering phone, ordering office supplies, and emailing reports

Qualification

Customer serviceMicrosoft OfficeOrganizational skillsCommunication skillsMultitaskingAttention to detailAdaptability

Required

High School diploma required

Strong customer service, communication, and organizational skills

Detail-oriented, goal-driven, and able to manage multiple tasks

Proficient in Microsoft Office (Excel); comfortable with computer systems

Willing to go outside to assist with inventory and sales as needed

Requires a moderate level of physical activity and flexibility to support both office and operational tasks

Occasional bending, squatting, crouching, reaching, and lifting or carrying of items weighing up to 50 pounds

Tasks such as moving materials, tagging equipment, retrieving items from storage, or assisting in the yard/shop may require physical effort

Primarily based in an office environment, but includes regular movement between indoor and outdoor areas

Walking through the repair shop and equipment yard may involve uneven surfaces, exposure to varying weather conditions, and proximity to active machinery

May require extended periods of standing, walking, or sitting at a desk, depending on daily assignments

Manual dexterity and visual acuity necessary for using computers, phones, printers, and handling paperwork

Must maintain situational awareness in dynamic, multi-use work zones with vehicular and equipment traffic