Part-Time Executive Operations Assistant jobs in United States
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Ascertain · 1 day ago

Part-Time Executive Operations Assistant

positionUnited States
timeFull-time, Part-time
remoteRemote
seniorityNew Grad, Entry Level
money$25/hr - $30/hr

Ascertain is building AI agents to automate the administrative work that burdens care teams. They are seeking a highly organized, proactive Executive Operations Assistant to support their Executive Team, focusing on calendar management, meeting coordination, and ensuring leadership priorities move forward smoothly.

Artificial Intelligence (AI)Health CareMedical

Responsibilities

Managing scheduling and calendars for the Executive Team, including coordinating internal and external meetings across time zones, flagging conflicts, and protecting prep time
Coordinating meeting logistics such as ordering lunches, booking rooms, and creating guest passes
Preparing meetings (both virtual and in-person) by confirming agendas, collecting and distributing pre-reads, and setting up agendas and tasks in ClickUp
Capture meeting decisions and action items, track follow-through, and follow up with owners on deadlines
Assist with coordination between Marketing and Commercial teams, track deliverables and deadlines, and proactively flag gaps, risks, or missed follow-ups

Qualification

Calendar managementOrganizational skillsGoogle CalendarZoomClickUpAdministrative supportProactiveDiscretionCommunicationDetail-orientedTeam player

Required

Available 9am-5pm EST
Adaptable and excited to learn
Strong calendar management and prioritization skills
Excellent written and verbal communication
Comfortable working with tools such as Google Calendar, Zoom, and ClickUp
Highly organized, detail-oriented, and proactive
Ability to handle sensitive information with discretion
Team player

Preferred

Experience supporting executives in a scheduling, operations, marketing, or administrative role

Benefits

Make a real difference: Your work will directly impact healthcare organizations and improve patient care.
Join Ascertain in transforming healthcare with AI!

Company

Ascertain

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Ascertain empowers care teams with AI to reduce admin burden and streamline operations for health systems, payers & providers.
dateFounded in 2022
location
New York, New York, USA
people-size11-50 employees
web-link
https://ascertain.com

Funding

Current Stage
Early Stage
Total Funding
$17.38M
Key Investors
Deerfield Management
2025-04-22Series A· $10M
2024-03-28Seed· $7.38M

Leadership Team

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Mark Michalski
Founder and Chief Executive Officer
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John Beadle
Founding Investor and Board Member
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Recent News

PR Newswire
Ascertain and Cardiovascular Associates of America Partner to Automate Prior Authorizations Across Nation's Largest Cardiovascular Network
2026-01-13
Business Insider
Read the pitch decks that 9 healthcare AI startups used to raise millions in 2025
2025-11-27
Toi Management, LLC
Ascertain and The Oncology Institute Co-Develop ‘Touchless’ AI Automation for Oncology Administration
2025-11-14
Company data provided by crunchbase