Cambridge Health Alliance · 10 hours ago
Administrative Coordinator II
Cambridge, MA
Full-time
Onsite
Entry Level
1+ years expCambridge Health Alliance (CHA) is a vibrant, innovative health system that serves over 140,000 patients in the Boston metro-north region. The Administrative Coordinator II will provide essential administrative support to the Department of Medicine, including scheduling, onboarding, and communication with division chiefs and staff.
Health CareMedical
Responsibilities
On-Call Scheduling: Prepare and maintain on-call schedules for assigned divisions, including Pulmonary, Critical Care & Sleep, Cardiology, Gastroenterology, Endocrinology, Nephrology, Hematology/Oncology, Dermatology, Infectious Disease, and Neurology
Time-Off Management: Document providers’ time-off requests and coordinate with the Manager to ensure accurate payroll processing
Departmental Coverage: Provide coverage and administrative support for other staff as needed
Provider Onboarding: Assist with onboarding for new providers in assigned divisions. Arrange Epic training by specialty. Coordinate coding training. Submit IT requests for access to CHA systems (Epic, Network Access, Pyxis, Meditech, Remote Access, EKGs, etc.)
Collaborate with Medical Specialties and Division Chiefs to set up clinic templates. Order lab coats and request CHA pagers. Assist provider with parking arranging with the transportation office. Perform other tasks related to physician onboarding as needed
Division Communication & Meetings: Communicate with Division Chiefs to coordinate division meetings, tumor boards, and other internal or external meetings. Collect, analyze, and prepare data from sources such as Press Ganey, clinic volumes, and no-show reports for distribution to Division Chiefs
Calendar & Meeting Management: Manage Division Chiefs’ calendars and record detailed meeting minutes for Tumor Boards, M&M conferences, monthly division meetings, and other departmental sessions
Administrative Documentation: Compose, format, and maintain correspondence, reports, agendas, meeting minutes, and departmental policies in a timely and accurate manner
Office Support: Troubleshoot office equipment (e.g., copiers, faxes, printers) and arrange IT support or maintenance as needed
Patient-Related Communication: Identify and escalate patient-related concerns appropriately, including rerouting calls to relevant CHA departments
Meeting Coordination: Schedule meetings efficiently and ensure participants are informed of all details (date, time, location)
Student Onboarding: Coordinate onboarding for Physician Assistant students in the Cardiology and Infectious Disease departments. Arrange Epic training by specialty. Submit IT requests for access to CHA systems (Epic, Network Access, Pyxis, Meditech, Remote Access, EKGs, etc.). Submit ID badge request Prepare and submit CORI form to Human Resources Arrange employee health consult and submit immunization records Create a Non-Employee profile on Staffnet
Qualification
Required
Associates Degree preferred
1-3 years of related administrative experience
Good written and verbal communication skills required
Excellent computer skills including experience using applications such as Google Suite (Sheets, Docs, Slides) and Microsoft Office (Word, Excel, PowerPoint)
EPIC and database experience
Company
Cambridge Health Alliance
Cambridge Health Alliance (CHA) is an award-winning, integrated healthcare system that serves Cambridge, Somerville, and Boston's
1001-5000 employees
H1B Sponsorship
Cambridge Health Alliance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (24)
2024 (21)
2023 (23)
2022 (12)
2021 (11)
2020 (8)
Funding
Current Stage
Late StageTotal Funding
$0.15MKey Investors
Andrea Campbell
2023-08-16Grant· $0.15M
Leadership Team
Patrick Wardell
CEO
Joy Curtis
Senior Vice President and Chief Human Resources Officer
Recent News
Medical Xpress - latest medical and health news stories
2025-10-13
National Organization on Disability
2025-10-03
Seattle TechFlash
2025-06-18
Company data provided by crunchbase