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Vaco by Highspring · 17 hours ago

Bi-lingual Receptionist

Louisville, KY

Full-time

Onsite

New Grad, Entry Level

$22/hr - $24/hr

Vaco by Highspring is seeking a friendly, organized, and professional Bilingual Receptionist to serve as the first point of contact for their partnered company. This role is critical in supporting daily office operations and ensuring smooth administrative flow between the office and job sites, requiring fluency in English and Spanish.

Staffing & Recruiting

Hiring Manager

Meredith Johnson

Responsibilities

Greet visitors, clients, vendors, and subcontractors in a professional and welcoming manner

Answer and route incoming phone calls in both English and Spanish

Serve as a communication bridge between office staff, project managers, and field crews

Schedule appointments, meetings, and inspections

Maintain front desk organization and office appearance

Assist with data entry, filing, scanning, and document management

Prepare and distribute correspondence, reports, and job-related documents

Support project teams with administrative tasks such as permit tracking, subcontractor paperwork, and job files

Coordinate deliveries and manage incoming/outgoing mail

Track employee attendance, time sheets, or basic payroll support (if applicable)

Order office supplies and manage inventory

Maintain confidentiality of company and employee information

Qualification

Microsoft Office proficiencyFluent in EnglishSpanishPrevious receptionist experienceCommunication skillsMultitasking abilityProfessional demeanorInterpersonal skillsAttention to detail