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North Wind Group · 3 days ago

Administrative Coordinator 04042 NWS

Livermore, CA

Full-time

Onsite

Entry Level

1+ years exp

North Wind Group is a high performing firm specializing in technical services such as environmental investigation and construction. They are seeking an Administrative Coordinator to support the Lawrence Livermore National Laboratory, responsible for organizing meetings, preparing reports, and maintaining communication with clients and employees.

ConsultingGovernment

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Organize meetings and coordinate logistics with peers and clients for internal or external events

Prepare reports by researching, compiling, and summarizing data to share with the team and internal stakeholders

Serve as a reliable contact for employees and clients by handling phone and email inquiries and facilitating successful communication

Utilize project-based software to document deadlines, requirements and scope of work required

Assist with identifying and planning external events and cultivate relationships with outside organizations to increase the pipeline of qualified and diverse applicants

Provide training and consultation to external clients regarding project deliverables, use of the project-based software, and relevant policies, procedures, and regulations

Review and monitor onboarding/recruiting metrics to maximize process improvement and quality of candidate experience

Deliver quality customer services to internal and external constituents in a professional, helpful, and courteous manner

Maintain consistency with HR policies, procedures and requirements, and applicable local, state and federal laws

Maintains an open, flexible, and innovative attitude about ongoing process improvement and enhancement

Troubleshoot improvement of current office processes by supporting onsite leadership and Compiles data and prepares reports as requested

Participate in special projects as needed

Other duties as assigned

Qualification

Microsoft Office SuiteAdministrative knowledgeOrganizational skillsCustomer serviceHR processes knowledgeTime managementAttention to detail

Required

Associate's Degree in Communications, Business, or related field (or the equivalent combination of education and experience)

At least 1 to 2 years of professional administrative experience is required

Demonstrated administrative knowledge and experience including accurate editing, grammar, and proofreading skills, advanced knowledge of office procedures, techniques, and methods

Proficiency utilizing Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Demonstrated organizational and time management skills required

Ability to provide the highest level of customer service to both internal and external clients

Strong attention to detail is required

Demonstrated ability to exercise sound judgment in evaluating situations and assessing for effective decision-making is required

Ability to meet deadlines and multi-task in a rapidly changing environment with changing priorities required

Ability and willingness to travel as needed

Ability to work OT if required

Valid California driver's license

Ability to Obtain Government Clearance