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Wray Ward · 15 hours ago

Project Management Coordinator

Charlotte,NC,US

Full-time

Onsite

Entry Level

1+ years exp

Wray Ward is a company seeking a Project Management Coordinator to provide support for assigned accounts and projects. The role involves coordinating project teams, managing project documentation, and ensuring deliverables are completed on time and within budget.

AdvertisingConsultingMarketing

Responsibilities

Keep the project team informed regarding the client’s business, needs, expectations and requirements

Coordinate the project team’s approach, deliverables, schedules and tools to deliver the project within established constraints

Input all relevant project information into agency software

Work with the project team to estimate costs and timing for tasks such as project strategy, functional design, visual design and technology requirements using established estimating process and tools

May work with account leadership to obtain and document client signoff at key points during the project

Coordinate all activities of the project team and ensure project tasks are completed by scheduling and facilitating project-related team meetings (kickoffs, status, internal/client reviews, etc.), communicating action steps to team and delivering weekly status reports to project team, the client and management

Develop, maintain, review and/or disseminate all project documentation, including status reports, invoices, Change Orders, project schedules, budgets and postmortem reviews

Ensure that all project documentation is produced in the standard format, follows internal documentation processes, and is reviewed and approved

Work with project managers/Account Management to manage vendor/third-party relationships (e.g., photographers, stock photo services and video production)

Ensure deliverables are completed on schedule and that appropriate team members have reviewed deliverables

Monitor project scope and the change control process to ensure projects are completed according to schedule and within budget, raising issues to project managers/client partners for guidance

Be responsible for raising and maintaining awareness of all project issues and risks and working with appropriate personnel to develop solutions, raising issues to client business directors and/or project managers for guidance

Manage project financial life cycle, including estimates, revenue forecasts, invoicing, payables and receivables, raising issues to client business directors and/or project managers for guidance

Work with the Resourcing department to ensure projects are appropriately staffed, including both employee and contract resources

Follow internal processes using Wray Ward agency software and adjust staffing needs in a timely manner based on project shifts

May sometimes act as a client point of contact for all day-to-day project-related issues

May assist new employees with onboarding and training

Qualification

Software development life cyclesWeb technologiesProject management methodologyCommunication skillsOrganizational skillsTime management skillsMicrosoft OfficeProblem identificationTeam facilitation

Required

1-2 years of experience coordinating projects, preferably in a consulting or agency environment

Emerging knowledge of one or more of the following: software development life cycles, web technologies, web development processes and the delivery of solutions with creative and engineering components, media and advertising projects and digital strategy projects

Emerging understanding of project management methodology, including the ability to identify and resolve issues, manage risk, develop detailed work plans and specifications, perform resource allocations and run team meetings

Must be able to handle multiple, diverse tasks simultaneously

Strong verbal and written communication skills

Strong organizational and time management skills

Strong team player with the ability to help facilitate teams and clients

Ability to identify problems and develop potential solutions

Emerging Microsoft Office skills

Must have a focus on detail and driving results

Bachelor's degree